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JANUARY 14, 2008
Roll Call-
4:03pm
Members
Present:
Bill Manning, Randy Turner, County Trustee Gina Buckner, Mayor Larry Lay,
Chairman; Lynsey Smith, Director; Jerry Lawson, Litter Officer; Mayor
William Von Schipmann, Les Sponseller, Judie Sponseller, Kevin Brantley,
Denise McMillan, Secretary
Members
Excused:
James Griffin, Mary Gibson
Chairman Larry Lay welcomed all guests.
Approve
Agenda:
There was a motion by Gina Buckner and a second by William Von Schipmann
to accept the agenda.
Minutes:
William Von Schipmann made a motion to accept the minutes as written by
Denise McMillan, Secretary, with a second by Les Sponseller.
Directors Report:
Lynsey Smith
In November
2007 the
inmates picked up 22,525 pounds of trash and there were a total of 13 inmates out. 23 state road miles
were cleaned.
In December
2007 the
inmates picked up 7.250 pounds of trash and there were a total of 13 inmates out. 4 state road miles
were cleaned and 6.5 county road miles.
Old Business:
Leadmine Bend Road area in
Sharps Chapel was discussed. The bank area is still in need of clean up.
Jerry Lawson and Kevin Brantley are to contact the property owners to
suggest letting KUCB help them. Jerry Lawson requested getting a letter
for the property owners to sign giving KUCB the approval to clean their
property.
A camera
previously purchased by KUCB will be installed at certain area illegal
dump sites for monitoring purposes.
Loyston Road Update – A
letter was drawn up by County Attorney David Myers in Oct 2007. The
letter was mailed via certified mail (requiring signature upon receipt)
in late Dec 2007 by litter officer, Jerry Lawson. The letter was
addressed to Abbott Williams, property owner of the dump site. KUCB has
not received a reply from Mr. Williams. The next step is for the letter to
be hand delivered. Jerry Lawson has also left messages for the State of
Tennessee Litter Board (Nashville) regarding the Loyston Road situation.
He is waiting for his call to be returned. Suggestions were made to have
a discussion with County Officials about getting a lien placed against the
property until it is cleaned up by the owner and/or KUCB is reimbursed by
the owner for cleaning costs.
Convienence
Centers –
Located at Hwy 61 West/Elvin Hill Road. Chris Rudd is to survey the
property as requested by Larry Lay. Equipment is not expected until April
or May 2008. Funds are available for the property.
Adopt –A-Road
Update – 2
new sections have been adopted!! A section of Tazewell Pike in Luttrell by
County Commissioner, Dean Hill and Tanglewood Road in Sharps Chapel by
Pat Blackburn. Signs have been ordered and will arrive soon.
New Business:
County Commission Meeting Presentation
will be done by Lynsey Smith at the County Commission Meeting on January
14, 2008. It will be projected on a big screen for viewing purposes. The
presentation will explain what KUCB does in our county. It will provide
before and after pictures of area dump sites and explain how KUCB
interacts with the school system.
Spring 2008 –
Horace
Maynard
Middle School recycling project
will soon be underway. Poster day and Farm Day at the elementary school
level will also be taking place soon.
Sheriff Earl
Loy, Jr has made a request
to Chairman, Larry Lay to have the litter program moved to his office.
This request includes the KUCB Board, Funds and Litter Officers. KUCB
Board voted unanimously to place a request to the Sheriff that he must
present his request to the KUCB board as a whole. The board members want
to know the reason for the request as well as have further discussion with
Mr. Loy.
Adjourn: Randy
Turner made a motion to adjourn with a second by Bill Manning. The
meeting adjourned at 5:00 PM.
Next Meeting:
Monday, February, 11, 2008at the Union County Courthouse in the small
court room.
Minutes by Denise McMillan, Secretary
FEBRUARY 11, 2008
Not Enough Board Members Present To Form A Quorum.
Meeting Postponed Until March 17, 2008.
MARCH 17, 2008
Attendees:
Lynsey Smith-KUCB Director, UC Mayor Larry Lay-KUCB Chairman, UC Trustee
Gina Buckner, Denise McMillan-KUCB Secretary, Randy Turner, Les Sponseller,
Bill Manning
Meeting
Called To Order: Larry Lay called the meeting to order at
4:06pm. He also welcomed our guests, 2 proposed members, Lisa Crist
and Donna Jones
Approve
Agenda: Motion made by Gina Buckner with a 2nd by Denise
McMillan.
Reading
of January Minutes: Denise
McMillan read the previous Meeting Minutes from our January 2008
meeting. Randy Turner made a motion to approve the minutes, and a
2nd by Gina Buckner.
New
Members: Bill Manning made a motion to accept Lisa Crist and
Donna Jones as our newest KUCB Board Members. The 2nd was by Les
Sponseller. WELCOME!!!
Directors
Report: Lynsey Smith read the Directors report.
February-There were 23,255 pounds of trash collected.
7.5 miles of State roads cleaned, 15.5 County road miles and 9 prisoners
were taken out during the month. Due to weather conditions, not as
many days have been completed by prisoners in February.
Old Business
Convenience
Center: Larry Lay reported that the Hwy. 61 W Convenience Center
is still on schedule
Education
Projects: Lynsey Smith reported that our education projects are
scheduled. A poster contest is up and coming for Grades 3-5.
Information will be given to all elementary schools in March 2008.
There will be three county-wide winners. Prizes will be awarded to
INDIVIDUAL winners as follows: 1st Place = $50.00, 2nd Place =
$25.00, 3rd Place = $15.00. Good Luck to ALL Participants!!
County
Commission Presentation: Lynsey Smith and Litter Officers Jerry
Lawson and Kevin Brantley gave a presentation at the Union County
Commission meeting in January 2008. It was a successful
presentation. Two roads were also adopted as a result of the
meeting.
Loyston
Road Update: Property owner, William Abbott, was hand-delivered
a letter to "CLEAN IT UP" by Litter Officer Jerry Lawson.
KUCB continues to stay focus on this area and will update every meeting.
Great American Clean Up (GAC) and Beautification Projects - Lynsey
Smith Reports:
April-GAC has been rescheduled to Saturday, April 12th, with
participants asked to meet at Wilson Park at 9am to begin. Come join
us!!! Five different clean-ups are scheduled this day.
Note: Business & Professional Association are trying to
schedule their Clean-Up in the GAC months as well, so that KUCB gets
proper credit. THANK YOU BPA!!!
May-Beautification Project is scheduled for Friday, May 9th, out
front on the Courthouse grounds at 10am. Shrubs and landscape will
be planted, as well as benches installed for sitting areas.
Volunteers are welcome and needed.
New Business
New Board Members: Lisa Crist and Donna
Jones introduced themselves and the KUCB Board welcomed them.
Adopt-A-Road: Bill Manning and Lynsey Smith reported that
roads are continuing to be adopted. If roads are adopted, KUCB
wishes to remind everyone to send in the yearly paperwork so that KUCB
gets credit. Luttrell Vice-Mayor Sheila Buckner has adopted a road
in Luttrell. Hickory Star Road to the Marina has also been adopted.
Signs are continuing to be erected and orders placed for new signs.
Bill Manning also reported that we have volunteers who are cleaning
roadsides and lake banks. KUCB THANKS EACH AND EVERY ONE OF YOU!
Newspaper Articles: Lynsey Smith reported that KUCB will be
discussed soon in the Union County Shopper.
Amend By-Laws - Lynsey Smith & Larry Lay: Meeting Quorum
discussed. By-laws are to be amended to state that 7 voting board
members can be present to proceed with a KUCB meeting. By-laws are
to be amended so that the Director and Chairman may also vote on issues.
Proxy will be amended, meaning that a fellow board member can vote for
another board member in their absence during a meeting. A form will
be drawn up for this Proxy and board members will choose who will cast a
vote for them in their absence. Bill Manning made a motion to amend
the particular by-laws with a 2nd made by Denise McMillan. Board
members unanimously voted to amend the by-laws.
A motion to adjourn was made by Randy Turner with a 2nd by Les
Sponseller. Meeting was adjourned at 4:50pm.
Next meeting: April 21, 2008 in
the small courtroom at 4pm.
Minutes by Denise McMillan, KUCB Secretary
APRIL 21, 2008
ATTENDEES:
Lynsey Smith, KUCB Director, Union County Mayor, Larry Lay, Chairman,
Union County Trustee, Gina Buckner, Denise McMillan, KUCB Secretary, Randy
Turner, Les Sponseller, Bill Manning, Donna Jones, Mayor Wm. Von
Schipmann, Lisa Crist, Litter Officer, Jerry Lawson, Mary Gibson.
MEMBERS EXCUSED:
Judy Sponseller
MEETING CALLED TO
ORDER: Larry Lay called the meeting to order at 4:04 pm.
APPROVE AGENDA:
Motion made by Randy Turner with a 2nd by Bill Manning.
READING OF MARCH
MINUTES: Previous minutes were approved with a motion by Gina
Buckner and a 2nd by Randy Turner.
DIRECTORS REPORT:
Lynsey Smith read the Directors report – In March, there were 3,350 pounds
of trash collected. 24 miles of State Roads were cleaned along with 5
County Road Miles. 9 prisoners were taking out during the month. There
were also 15 volunteers who contributed 97 volunteer hours!!!
OLD BUSINESS:
Convenience Centers: Mayor Larry Lay reported that Hwy 61
convenience center should be in operation in approximately 4-6 weeks.
Education Projects: Becky Munsey, a teacher at Luttrell
Elementary School is a very helpful figure to KUCB and our Education
Projects there. Thank you Ms. Munsey! Luttrell Elementary had great
projects that were constructed out of recycled objects consisting of tin
cans, pizza boxes, cardboard, etc. These projects will be displayed at the
Union County Courthouse and then returned to LES for further viewing in
the near future. A special thank you to all those
students/teachers/parents for their participation. Farm Day will
be held at LES on May 1st with a Pizza Party on May 6th for First
Graders.
Loyston Road Update: Mayor Larry Lay visited the Abbott property
on 4/21/2008. After May 15 , 2008 a lien will be placed on the property.
There are still 12-15 cars there along with metal, motors, garbage and
shingles as reported by Larry Lay.
Great American Clean Up (GAC) and /Beautification Projects:
Lynsey Smith April- GAC occurred on April 12, 2008. There were 6
clean-ups through out Union County that day. A special thank you is sent
out to all those who participated in making Union County a even more
beautiful and clean place to live. Keep up the good work!!!
May – Beautification Project is scheduled for Friday, May 9th, out
front on the Courthouse Grounds at 10 am. Shrubs, landscape and rocks will
be on the agenda as well as benches installed for sitting areas.
Volunteers are welcome and needed!!!
NEW BUSINESS:
Adopt-A Road:
Continues to progress as reported by Lynsey Smith and Bill Manning.
Resignation of James Griffin: Motion made by Randy Turner with a
2nd by Bill Manning to accept the resignation of KUCB board member, James
Griffin. All board members in attendance were in agreement to also
accept.
Bottle Bill: A bill will be voted on in Nashville on April 23,
2008. It is called the “Bottle Bill.” If it passes, consumers will be
offered a 3-5 cent refund on bottles that a re returned to designated
“Redemption Centers”. Mayor Larry Lay is following this bill and will
update us at the next meeting.
Proxy: Denise McMillan, KUCB Secretary will develop a Proxy form
to be used by board members. This form will list the fellow board member
(name) they wish to appoint to vote on issues in their absence.
A motion to adjourn
was made by Donna Jones with a 2nd by Bill Manning. Meeting was then
adjourned at 4:45 pm.
Next Meeting:
Monday May 9, 2008 in the small courtroom at 4PM
minutes by Denise
McMillan, KUCB Secretary
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MAY
9, 2008
Not Enough Board Members Present To Form A Quorum.
Meeting Postponed Until June 16, 2008.
JUNE 16, 2008
Meeting Called to Order:
4:06 pm
Welcome Guests –
Larry Lay welcomed all guests.
Roll call –
Denise McMillan
Attendees:
Larry Lay, Lynsey Smith, Randy Turner, Denise McMillan, Jerry Lawson, Lisa Crist
Excused: Les
Sponseller, Judy Sponseller, Gina Buckner, Mary Gibson, Kevin Brantley
Agenda approved
– Motion made by Denise McMillan and a second by Randy Turner to approve
agenda.
Reading of April’s
Minutes – Denise McMillan. Motion made by Randy Turner
with a second by Lynsey Smith to approve the minutes.
Directors Report: -
Lynsey Smith
May 2008 – There were 7
inmates out, 17,225 lbs of trash collected, 20 State Road miles, 16
County Road Miles were cleaned.
39 volunteers presented 136
volunteer hours for May 2008.
Old Business:
Loyston Road Update
– Larry Lay and David Myers spoke to Mr. Abbott. The State of Tennessee
was called and they are currently satisfied with the improvements Mr.
Abbott has made. However; Union County is NOT satisfied. Plans are to
tackle this in court. A property lien will also be considered.
Convenience Center
– 6th District – Larry Lay stated that bids are in for
fencing the property. Projected opening date is late Summer/early Fall.
GAC
– Lynsey
Smith reported that there was a 15% increase in Volunteers and a 11%
increase in the number of clean ups during the months of March, April
and May 2008. Also, our May 9, 2008 clean-up/beautification project on
the Court House grounds were cancelled due to weather. This will be
re-scheduled at a later date.
New Business:
Note: Proxy
forms were turned in and are still needed from several members. Please
bring to the next meeting.
Boots for Jerry:
Motion made by Randy Turner with a second by Lisa Crist to purchase a
new pair of boots for Litter Officer, Jerry Lawson.
Budget –
Lynsey Smith reported KUCB has had a $5,000 increase in our fiscal year
budget due to the “Bottle Bill” that was discussed at a prior
meeting. However; in return Education costs went up $2,000-3,000.
Adopt A Road
–
Lynsey Smith and Jerry Lawson reported that Freight Management Systems
adopted Hwy 33 from the County Line forward for one mile. Andy Agnew
adopted Shady Lane and some of Ridgecrest Road in Luttrell. We are still
waiting on Linda Myers to discuss adopting on behalf of the Boy Scouts.
Newspaper Articles and
E-mails
– Lynsey Smith reported that clean ups were covered.
Education:
Farm Day was a success for the end of the 2007-2008 school year.
Recycling projects made by the students were really nice.
Meeting Adjourned at 4:32 pm
with a motion made by Lisa Crist and a second by Randy Turner.
Minutes by Denise McMillan, KUCB Secretary
JULY 21, 2008
KUCB met Monday, July 21st
at the Union County Courthouse for their regular monthly meeting.
In attendance were
Jerry Lawson, Randy Turner, Judie Sponseller, Wm. Von Schipmann, Bill
Manning, Lynsey Smith, Larry Lay, and Mary Gibson. One guest was present,
Eldon Gochenour.
Those with excused
absences were Gina Buckner, Donna Jones, Denise McMillan, and Les
Sponseller.
Chairman Larry Lay
called the meeting to order at 4:05pm. The group welcomed Mr.
Gochenour, who recently adopted about 2 miles of Hickory Star Road.
Motion was made by Randy
Turner to approve the Agenda. Second was made by Mary Gibson. Motion
carried.
Everyone looked over last
month’s minutes. Motion and second were made for approval. Motion
carried.
Directors Report:
Lynsey Smith reported that during the month of June, inmates picked up
36,100 pounds of trash along 39 miles of state roads and 16.5 miles of
county roads. In June, 17 volunteers had a combined total of 56 hours.
Old Business
Loyston Road
Update: Jerry Lawson had spoken to County Attorney David Myers
regarding the issue. Apparently, Mr. Abbott has satisfied the State. It
was reported that he DID remove some of the junk cars. However, he has
also pulled more (different) junk vehicles onto the property. There are
still old tires, shingles, old gas tanks, etc. remaining at the site.
Myers advised Lawson that since Mr. Abbott still has not cleaned up the
property, and doesn’t appear to have it on his agenda to do so, that our
next step would be to serve him with papers, clean up the property, and
send him the bill. Mr. Abbott’s actions have NOT satisfied Union County.
Convenience Center
Update: Solid Waste Authority rejected all bids and are
currently accepting more bids on fencing for the new center which will be
located at Hwy. 61 W and Elvin Hill. The compactors have been ordered;
the building has been painted, and should be ready to open for operation
in approximately 4 weeks.
Courthouse Beautification Update: The weeds and old mulch in the planter
surrounding the front courthouse steps have been replaced by pea gravel.
(Looks 100% better). There was some discussion about getting large pots
for planting shrubbery in. It was decided that due to the drought, this
would not be a good idea. There are already a couple of large planters
stationed out front. One has plants, and some are “on the way” for the
other one. Replacing the lamp post was also mentioned. On court days we
have a cigarette butt problem at the front of the courthouse. Even though
NO SMOKING signs are posted, folks continue to smoke right up to the front
doors. More of the butts find their way onto the floor than into the ash
trays. Larry Lay suggested that we get some signs that say “NO SMOKING
BEYOND THIS POINT” and place them at the appropriate places.
Future Education
Projects: Lynsey asked that everyone be thinking of some
ideas before the next meeting for projects to be implemented at the High
School and Middle School.
New Business
Recycling Projects:
The convenience center at Wolfe Road now has a bin/box for recycling
computers.
Mid Year Forum:
Lynsey discussed the Mid-Year Forum that she will be attending. This
year it will be held in Atlanta. In the past it has been held in
Albuquerque, NM, Orlando, FL and Washington State. Atlanta, GA is the
closest to us it has been since she has been with Keep Union County
Beautiful.
Website:
Mary Gibson and Lynsey presented information regarding a website package
for KUCB. Everyone looked over the quotes. A motion was made and passed
that Mary get an account set up with the STANDARD package. KUCB will
receive a discount, provided the annual amount is paid in full in one lump
sum, and Mary is to fax the Tax Exempt information on KUCB letterhead to
the service provider. Mary will work with Lynsey to construct the site
and make necessary updates. Suggestions from the board members are
welcomed and are encouraged. Input is needed from everyone.
Adopt-A-Road Update:
Bill Manning reported that three sets of signs have been ordered from Knox
County, but we haven’t received them yet. They are for Freight Management
Systems, Union County Humane Society, and Altamuskin Farm - Debbie & Andy
Agnew.
Motion was made by Randy
Turner and seconded by Bill Manning to adjourn. Motion carried.
Meeting Adjourned. Next
meeting will be August 18, 2008.
Minutes by Mary Gibson
AUGUST
18, 2008
Roll Call 4:00pm
Members Present: Lynsey
Smith, Director, Jerry Lawson, Randy Turner, William Von Schipmann, Les
Sponseller, Judie Sponseller, Mayor Larry Lay, Chairman, Mary Gibson, Gina
Buckner
Members Excused: Lisa
Crist, Donna Jones, Denise McMillian
Chairman Larry Lay
welcomed all guests.
Approve Agenda:
There was a motion by William Von Schipmann and
with a second by Randy Turner to accept the agenda.
Minutes:
Randy Turner made a motion to accept the
minutes as written and with a second by Les Sponseller.
Directors Report:
Lynsey Smith reported that there
were a total of 44 miles cleaned up by volunteers with 23 hours. There was
also 28,560 pounds of trash picked up by the prisoners and 25.5 state road
miles cleaned and 21.5 county road miles.
Old Business:
Loyston Road
Update: Larry Lay and Jerry Lawson reported that
Jerry Lawson spoke with David Myers and they are waiting on David to get
back with them on the information that was requested. Larry Lay said that
he would contact David Myers about the information. Jerry Lawson is to
serve the information to Mr. Abbott.
Sexton Lane
Update: Jerry Lawson reported that the shingles
and trash on Sexton Lane had been cleaned up. There was not a clear way to
prove who dumped the trash and shingles there, so there were volunteers to
clean up the site. It is cleaned up and taken care of. There were no
charges pressed on anyone
Mid-Year Forum:
Lynsey Smith reported that the Mid-Year Forum
was interesting. She said she hopes to attend next year.
Website:
Mary Gibson is putting together a website for Keep
Union County Beautiful and was in need of some additional information such
as whom we can partner with and release date of the website. The board
decided that when the website was finished to release it to the public.
Mary had a laptop computer set up in the Small Courtroom for everyone to
preview the website and suggest any changes that they saw needed to be
made. Everyone liked the website!
Future Education
Projects: Zophia Kneiss was a guest at the Keep
Union County Beautiful Board Meeting and she proposed a project to the
board from the Tennessee Arts Commission. It is a grant that has to be
matched by someone in the county and it helps to promote art. She wanted
to do a cleanup and take the garbage collected and turn it into art. She
had local artist who were willing to come and help turn trash into
treasure. The board voted to go forth with the project. Motion made by
William Von Schipmann with a second by Judie Sponseller.
New Business:
Fall Cleanups:
Lynsey Smith discussed doing a small fall clean
up somewhere in the county. The board thought that it was a good idea. We
are waiting on suggestions for a list of roads from Jerry Lawson.
Computer
Recycling: Lynsey Smith reported that the
Wolfe Road Convenience Center can now take computers.
Adopt A Road
Update: Lynsey Smith reported that Bill Manning
has sent the information to Knox County and we are waiting on them to fit
the signs into their schedule. We have 4 sets of signs that are we are
waiting on. Also we are waiting on a signed application from James Bailey
& Family and Flowers By Bob. Jerry Lawson is to pick both applications up.
Adjourn:
Meeting adjourned at 4:35pm.
Motion made by Randy Turner and seconded by Gina Buckner
Next
Meeting was set for September 15, 2008, 4pm at Union County Courthouse in
the small courtroom.
Minutes by Lynsey Smith, Director
SEPTEMBER
15, 2008
Not Enough Board Members Present To Form A Quorum.
Meeting Postponed Until October 20, 2008.
OCTOBER
9, 2008
Roll Call 4:00pm
Members Present: Lynsey
Smith, Director, Bill Manning, Wm. Von Schipmann, Les Sponseller, Judie
Sponseller, Randy Turner, Mary Gibson, Gina Buckner, Jerry Lawson, Larry
Lay and Lisa Crist
Members Excused: Donna
Jones
Chairman Larry Lay
welcomed all guests.
Approve Agenda:
The agenda was accepted. Meeting went forth.
Minutes: The
August Meeting minutes were approved. There were not any September minutes
due to lack of quorum.
Directors Report: Lynsey
Smith reported that in the month of August there were 44 state road miles,
9 county road miles, 25,450 pounds of trash collected and 7 inmates taken
out. In the month of September there were a total of 29 volunteer hours,
14 state road miles cleaned up, 11 county road miles cleaned up, 11
inmates were taken out and 13,700 lbs of trash was collected.
Old Business:
Loyston Road Update:
Larry Lay and Jerry Lawson reported that Mr. Abbot has made progress
on the Loyston Road site and as has asked for more time.
Sexton Lane Update:
Jerry Lawson reported that no one was charged for the trash that was
dumped on Sexton Lane.
AAR Signs: Lynsey Smith
and Bill Manning reported that they are still waiting on Knox County Sign
Department to notify them when the signs are complete.
Future Education
Projects: Lynsey Smith discussed ideas for the Middle and High School age
children. She reported that she has several people helping with ideas and
has plans to try and put something in place for the spring. Zophia Kneiss
and the ABC grant did not go thru. Keep Union County Beautiful had to get
County Commission approval before they could apply for the grant.
New Business:
Fall Cleanups:
Lynsey Smith discussed Fall Cleanups. There was some discussion about
where to clean up and Jerry Lawson said that he would compose a list of
roads for us to look at.
Cell Phones For
Soldiers: Keep Union County Beautiful has decided to do cell phones
for soldiers. Mary Gibson found the information and presented it to the
board. The board decided that this was a good idea. Lynsey Smith is to run
ads in the paper, put boxes at the Union News Leader, Maynardville Public
Library and the Union County Courthouse.
Adopt A Road Update:
Lynsey Smith reported that there was a new adopt a road participant named
Willis White.
Meeting Schedule:
Lynsey Smith reported that there would not be meetings in November and
December due to the holidays. Next meeting will be Jan. 12, 2009
Adjourn:
Meeting adjourned at 4:39pm. Motion made by Randy Turner and seconded by
Gina Buckner
Next Meeting was set for
January 12, 2009, 4pm at Union County Courthouse in the small courtroom.
Minutes by Lynsey Smith,
Director |