2011 Board of Directors Meeting Minutes

(scroll down for 2008-2010 minutes)

January 24, 2011

Roll Call: Called to order at 4:04pm by Director Lynsey Richardson.

Welcome Guests: Bill Manning, David Nevin and Mary Nevin

Members Present: Gina Buckner, Lisa Crist, Julie Graham, Dennis Nicley, Les Sponseller, Director, Lynsey Richardson, Randy Turner, William VonSchipmann, Kim Richnafsky, Chairman, Mike Williams, County Mayor.

Members Excused: Jackie Erlbacher

Approve Agenda: Motion made by Julie Graham, and 2nd by Randy Turner. All in favor. Motion passed.

Approve Minutes: Director Lynsey Richardson asked for a motion to accept minutes. Motion made by Les Sponseller, 2nd by William VonSchipmann. All in favor. Motion passed.

Directors Report: Lynsey Richardson reported that during the month of October there were 21 county road miles cleaned, 24 state road miles cleaned, 33,900 pounds of trash collected, 28 tires collected and 31 volunteer hours. During the month of November, there were 17 county road miles cleaned, 13.5 state road miles cleaned, 10,125 pounds of trash collected and 31 volunteer hours. During the month of December, there 16 state road miles cleaned, 12 county road miles cleaned, 9,225 pounds of trash collected and 7 volunteer hours.

OLD BUSINESS:

Litter Officer Job Description: Lynsey Richardson ask for a motion to accept the Litter Officer job description. A motion was made by William VonSchipmann, 2^nd by Lisa Crist. All in favor. Motion passed.

Tarp Law Signs: Lynsey Richardson reported that she spoke with Kevin Brantley about putting up the Tarp Law Signs at the convenience centers. Kevin is to get the signs from the Wolfe Road Convenience Center and put up them up.

Illegal Dumpsite Ordinance: Suggestions were taken from the board on the first draft of the Illegal Dumpsite Ordinance. There was discussion about adding in information on litter and defining it. Bill Manning volunteered to send Lynsey Richardson wording for the addition of litter. Lisa Crist suggested adding the word “may” in Section II, sub section E. Randy Turner brought up adding language stating that a lien has been filed in Section VII, subbing C. Lynsey Richardson will bring a revised copy of the Illegal Dumpsite Ordinance to the meeting in February for everyone to review and vote on.

NEW BUSINESS:

Chamber Banquet: Lynsey Richardson reported that there was not enough funding to sponsor a table at the banquet. Julie Graham reported that all of the tables were sold out.

GAC: Lynsey Richardson ask everyone to be thinking of GAC dates and locations. Dates and locations are to be set at the February meeting. Julie Graham reported that there will be a water cleanup in Sharps Chapel on March 19^th.

Tickets: Dennis Nicley reported that he wrote a ticket on Maynardville Highway. He is to report back to the board with the Judge’s verdict.

Adjourn:

Directory Lynsey Richardson asked for a motion to adjourn the meeting. Randy Turner made a motion to adjourn, Dennis Nicley 2nd. Meeting adjourned at 5:10pm.

NEXT BOARD MEETING February 28^th @ 4:00 PM

February 28, 2011

Roll Call: Called to order at 4:05 by Mayor Mike Williams.

Welcome Guests: Attorney David Myers, J. Erlbacher, Bill Manning, Nancy Starr.

Members Present: Chairman Mike Williams, Director Lynsey Richardson, Lisa Crist, Jackie Erlbacher, Julie Graham, Dennis Nicely, Les Sponseller, William VonSchipmann.

Members Excused: Gina Buckner, Kim Richnafsky, Randy Turner, and Becky Munsey.

Approve Agenda: Motion made by Julie Graham, 2nd by William Von Schipmann. All in favor. Motion passed.

Approve Minutes: Chairman Mayor Williams asked for a motion to accept minutes. Motion made by Director Lynsey Richardson, 2nd by Les Sponseller. All in favor. Motion passed.

Directors Report: Director Lynsey Richardson reported that in January 10 inmates were taken out for 10 days. They collected 13590 pounds of litter. 31 County road miles and 12 ½ State road miles were cleaned. There were 20 volunteer hours reported.

OLD BUSINESS:

Illegal Dump Site Ordinance: Director Lynsey Richardson passed out revised litter ordinance for review, which included the additions of Section IX Littering and Section X TN State Law Criminal Littering Fines. It was recommended by Attorney David Myers that areas of changes be highlighted in final draft for presentation to County Commissioners. William Von Schipman asked for clarification on the use of the affected verses effected in Section VIII Remedy of Violations By the County (B) and word will verses shall in Section VIII (C). Following recommendations from Attorney Myers, Julie Graham made a motion to change will to shall and affected to effected. Seconded by Jackie Erlbacher. Motion passed.

Action Item: Director Lynsey Richardson to meet with Attorney David Myer to review final draft before presentation to County Commissioners.

Adopt-A-Road Sign Update: Chairman, Mayor Williams reported that due to the unsafe condition of the service truck another county vehicle is being retrofitted to meet the needs of sign installation. The Adopt-A-Road Signs should be installed around the first week of March. Director Lynsey Richardson reported that she has drafted a letter to all Adopt –A-Road participants, which will include upcoming events and GAC dates.

Action Item: (1) Directory Lynsey Richardson to follow up with Mayors office on status of installation of signs. (2) Letter to all Adopt –A-Road participants to be sent out with GAC dates soliciting volunteers for the March to May scheduled events.

Cub Scouts/Hill Top Recycling: No report

Loyston Road: Jackie Erlbacher asked Attorney David Myers for status update on the William Abbott property regarding open dumping in violation for 10 years. Attorney David Myers indicated that the State sent him a letter stating that Mr. Abbott is accomplishing all actions requested by the Division of Solid Waste Management and when the shingle pile is capped they will be satisfied with the property. Final decisions will come from the Tennessee Attorney General’s office. William Von Schipmann indicated that with permission of the property owner the “Brown Field” available through East Tennessee Development District (ETDD) may take care of the existing appearance of property.

Action Item: William Von Schipmann to follow up with ETDD and Brown Field clean up.

NEW BUSINESS:

Resignation of Becky Munsey: Director Lynsey Richardson reported that Becky Munsey submitted her resignation from the KUCB BOD. Motion made by William Von Schipmann to accept Ms. Munsey’s resignation, 2nd by Les Sponseller. All in Favor. Motion Passed.

Semi-Annual Report: Director Lynsey Richardson reported the Semi-Annual Report to Keep America Beautiful has been submitted. The next report due is the Great Amerian Cleanup Report and it will be submitted by the end of June.

GAC Press Release: Director Lynsey Richardson reported that the State sends out a blanket press release for all the affiliates to release to the press. She has sent out the press release. GAC dates will be released to get community involvement and participation.

Solid Waste: Director Lynsey Richardson reported that Dean Hill with Solid Waste Management may be able to help fund the cost of Tarps to be used to enforce the TCA 39-14-5 Tarp Law.

Action Item: Director Lynsey Richardson to follow up with Dean Hill.

Tarp Law Signs: Director Lynsey Richardson reported that Kevin Brantley has posted Tarp Law signs at each of the convenience centers. Director Lynsey Richardson and Jackie Erlbacher acknowledged the assistance of Dean Hill and Becky Muncey with the Tarp Law sign purchases. The Tarp Law is enforceable and KUCB will be planning a kick off at the Wolfe Road location. KUCB will pass out tarps and information on the TCA code. Chairman Mayor Williams reported that at a recent Solid Waste management meeting there was discussion about purchasing tarps and events will be held at Solid Waste sites.

Website Updates: Director Lynsey Richardson reported that the web-site has been reviewed and updated. All changes including recyclable items being accepted at each convenience center have been changed by Mary Cox, Web-site Administrator.

Illegal Dump Sites/Hill Top Recycling Center: Jackie Erlbacher reported on the activity at illegal dumpsites and requested implementing a project, in partnership with Hill Top Recycling, whereby each illegal dumpsite is identified and invite “scrapers” to salvage the recyclable items from the illegal dumpsites. Chairman, Mayor Williams and Litter Officer, Dennis Nicely discussed having conversations with several wrecker services to help remove the larger items from the illegal dumpsites. Jackie Erlbacher asked Litter Officer Dennis Nicely to follow up on the status of cameras at some of the illegal dumpsites. Bill Manning and Jackie Erlbacher also suggested reintroducing the “Talkin’Trash” articles in the newspapers.

Action Item: Dennis Nicely to follow up with Sheriff Loy Jr. regarding the purchase and installation of cameras and John R. Monroe regarding his participation in the Dan Shumate cleanup. Jackie Erlbacher and Bill Manning to work on the release of weekly “Talkin Trash” articles and Hill Top Recycling Project.

School Programs: Director Lynsey Richardson reported that she will be working with Becky Munsey to do an educational presentation on recycling at Luttrell Elem.

GAC Dates: Each GAC event will have the assistance of Litter Officer, Dennis Nicely and Inmates.

Saturday, March 19, 0900 Dan Shumate Road

Saturday, April 09, 0900 Luttrell (Meet at Cedar Ford Baptist Church)

Saturday, May 14, 0900 Beeler Hollow

Kick Off Event with Scott Recycling: In order to reduce the volume of electronic waste, KUCB will sponsor in conjunction with Scotts Recycling a community drive which will allow citizens of Union County to drop off electronic refuse at no cost to them. Scotts Recycling will provide the collection and transportation services. The only obligation we have is to do Public Service Announcements about the event, and provide inmate labor if possible and KUCB volunteers. With confirmation from Scotts Recycling, the event will be held in the parking lot of the court house on Saturday, May 21 from 0800-1200. Jackie Erlbacher suggested contacting Dean Hill and see if would like to partner in this event with a “Drug Take Back Day”.

Action Item: Director Lynsey Richardson to confirm May date with Scotts Recycling and contact Dean Hill regarding partnership in this event.

Adjourn: Motion made by Director Lynsey Richardson to adjourn the meeting. 2nd by Julie Graham. Meeting adjourned at 5:15 PM

NEXT BOARD MEETING March 21, 2011 @ 4:00 PM

March 21, 2011

Roll Call: Called to order at 4:05 by Director Lynsey Richardson.

Welcome Guests: Arlene Kitts.

Members Present: Director Lynsey Richardson, Jackie Erlbacher, Julie Graham, Dennis Nicely, Kim Richnafsky, Les Sponseller, Randy Turner.

Members Excused: Gina Buckner, Lisa Crist, Mayor Mike Williams, William Von Schipmann.

Approve Agenda: Motion made by Jackie Erlbacher, 2^nd by Randy Turner. All in favor. Motion passed.

Approve Minutes: Director Lynsey Richardson asked for a motion to accept minutes. Motion made by Jackie Erlbacher, 2nd by Julie Graham. All in favor. Motion passed.

Directors Report: Director Lynsey Richardson reported that in February 10 inmates were taken out for a total of 21 days. They collected 35675 pounds of litter. 4 County road miles and 56 miles State road miles were cleaned. There were 40 volunteer hours reported.

OLD BUSINESS:

Illegal Dump Site Ordinance: Per request of Attorney David Myers further discussion on this ordinance is tabled until the April board meeting.

Adopt-A-Road Sign Update: Arlene Kitts reported that the sign truck has been fixed. Director Lynsey Richardson and Jackie Erlbacher attended a TDOT meeting on March 17. A few of the roads that KUCB adopted are State Hwy. roads which should have been Adopt-A-Highway through the State of TN. TDOT has given KUCB permission to keep the current signage, however we need to provide TDOT with permission and release forms.

· Action Item: Lynsey Richardson to get with Kevin Brantley for installation schedule of remaining Adopt-A-Highway signs.

· Action Item: Lynsey Richardson to provide TDOT with permission and release forms of adopted County roads that should have been adopted under State roads.

Cub Scouts/Hill Top Recycling: Kim Richnafsyk reported Hill Top Recycling is excited about the possible May planting project. Kim will have to coordinate with the Sheriffs Dept. in order to have road security for children and families. Plant donations will be made by Oakes Day Lilies. Need mulch donation. Jackie Erlbacher will forward Kim information on a Nursery Grant that may be able to provide additional planting material. http://www.naturehills.com/green_america_awards.aspx and Operation Green Plant – Free Seed Grants

Installation Of Cameras: Litter Officer Dennis Nicely reported that Sheriff Earl Loy Jr. agreed to purchase two cameras that would be used at the illegal dumpsites. Dennis is suggesting that the cameras purchased allow him to monitor the illegal sites from his computer. Dennis also reported that he has issued several litter tickets. Jackie Erlbacher asked Dennis about posting illegal dumping signs with penalty notice at our critical illegal dump sites. Les Sponseller provided Dennis Nicely with name and address found during a recent county road litter pick up.

· Action Item: Lynsey Richardson will follow up with Solid Waste or County Highway Dept. regarding signage.

Talking Trash Articles: Jackie Erlbacher and Bill Manning are submitting articles related to littering to the Union County News Leader and Shopper News to run on a periodic basis.

Illegal Dumpsite/Hill Top Recycling Campaign: Cindy Taylor of the Shopper News and Jackie Erlbacher are compiling a story to run regarding illegal dumpsites in Union County. Litter Officer Dennis Nicely reported that he will be on Dan Shumate Road until it’s all cleaned up. Currently, he has about 250 tires and tons of trash. Lynsey Richardson spoke with Becky Muncey about extending the dumpster until the 25^th of March. Lynsey will order a second dumpster in order to complete the clean up the illegal dumpsite on Dan Shumate Road.

Website Updates: Director Lynsey Richardson reported that she has been reviewing Keep America Beautiful affiliate websites as well as surrounding County websites for ideas. Lynsey Richardson and Mary Cox have been updating the KUCB website. Lynsey asked the BOD to review the new additions and report back with comments.

School Programs: Director Lynsey Richardson reported that she is working with Becky Muncey and the Luttrell Elementary School on litter presentation project. A KUCB poster contest is being sent to all the elementary schools to participate in. Posters will be mailed back to KUCB. Posters will be displayed in the court house. Jackie Erlbacher reported that the webinar on the State Electronic Challenge (SEC project) is a voluntary program that encourages state and local governments including schools to purchase greener electronic products, reduce the impact of electronic products during use and manage obsolete electronics in an environmentally safe way. Jackie will forward the information to facilities that may be more inclined to participate in this type of project, such as School Superintendent Wayne Goforth, Mayor Mike Williams, and Jack Rhyne with the City of Maynardville.

Scotts Recycling and Solid Waste: Director Lynsey Richardson e-mailed Janet with Scotts Recycling to confirm May 21 date for the Scotts Electronic Recycling Project. Lynsey reported that she spoke with Chief of Police Dean Hill regarding the “Drug Take Back Day. Chief of Police Dean Hill didn’t think he would do anything with that project until June or July. Lynsey will try to coordinate another KUCB project during the “Drug Take Back Day” event.

NEW BUSINESS:

Brownfield Cleanup ETDD- No report. Reschedule for April BOD meeting.

Marina Recycling: Julie Graham reported that the Norris Shores Home Owners Association is doing water/shore line clean up every weekend for the month of March. Julie reported the need for recycling bins at the marinas. The 33 Marina is amenable to anything that may help reduce the garbage. Julie also reported the enormous amount of litter on 5 islands near 33 Marina as you come out of the mouth of LakeView. TDEC and TVA have asked for the pictures which Julie has given them. Julie requests that Director Lynsey Richardson contact John Gregory/TWRA District 4 and ask for assistance in monitoring the illegal dump sites. Julie recommends a letter be drafted that TWRA could leave with campers, making them responsible for taking the garbage with them. TWRA generally spends every weekend in this location making it easy for them to monitor the boats by number. Economic development and tourism are at risk with the conditions of these sites. In preparation for the ROHO Tournament, five locations have been cleaned up. Julie recommends establishing a partnership with TWRA is essential in monitoring these locations. Jackie Erlbacher suggested talking to TWRA about issuing camping permits. The permits could potential offset the cost of providing dumpsters at boat launch sites as well as help pay for the man power to monitor sites. Litter Officer Dennis Nicely requested that TVA be contacted and request new garbage receptacles at Palmer Junction. Director Lynsey Richardson reported that she has spoken with TVA/Tim Pruitt about Island F. Island F is littered with shingles, trash and tires. The cleanup of this area is more approachable during the winter when the land bridge is open.

Action Plan: Director Lynsey Richardson to follow up and implement a plan with TWRA

GAC Dates: Each GAC event will have the assistance of Litter Officer, Dennis Nicely and Inmates.

Saturday, April 09, 0900 Luttrell (Meet at Cedar Ford Baptist Church)

Saturday, May 14, 0900 Beeler Hollow

Saturday, May 21, Scotts Electronic Recycling (Tenative)

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Les Sponseller . Meeting adjourned at 4:50 PM

NEXT BOARD MEETING April 18, 2011 @ 4:00 PM

May 16, 2011

Roll Call: Called to order at 4:05 by Chairman Mayor Mike Williams.

Welcome Guests: Beth Bergeron, Mark Mahoney, Brandi Davis.

Members Present: Chairman; Mayor Mike Williams, Director; Dennis Nicley, Gina Buckner, Lisa Crist, Jackie Erlbacher, Kim Richnafsky, Les Sponseller, Randy Turner, William Von Schipmann.

Members Excused: Julie Graham.

Approve Agenda: Motion made by Randy Turner, 2^nd by Gina Buckner. All in favor. Motion passed.

Approve Minutes: Chairman Mike Williams asked for a motion to accept minutes. Motion made by Randy Turner. 2nd by Gina Buckner. All in favor. Motion passed.

Chairman’s Report: Chairman; Mayor Mike Williams reported that he has been in contact with Teresa Culbreath; TDOT State Wide Litter Grant Program Coordinator. Chairman Williams stated that the Union County Litter grant program will become a more aggressive, call to action program. Director Dennis Nicley and Chairman Mayor Mike Williams will be meeting with Ms. Culbreath to review the grant program and plans for more projects in the schools and communities.

Director’s Report: Director Dennis Nicley reported that in March, 10 inmates were taken out for a total of 24 days. They collected 74,275 pounds of litter. 4 State road miles and 7.5 County road miles were cleaned. In April, 10 inmates were taken out for a total of 17 days. They collected 22,300 pounds of litter. 23 State road miles and 16 county road miles were cleaned.

OLD BUSINESS:

Illegal Dump Site Ordinance: Chairman Mayor Mike Williams reported that he is working with County Attorney David Myers on the ordinance re-write. Plans are to have this completed by the next meeting and then present proposal to County Commissioners.

Illegal Dump Sites: Lisa Crist inquired about the status on the illegal dumpsites on Loyston Road, Sexton Lane, Lamdin Road, Hickory Valley Road and Loyston Road. Petitions have been filed and last reported to be with County Attorney David Myers.

Action Item: Director Dennis Nicley to follow up with Attorney David Myers.

Scotts Recycling Event: Director Dennis Nicley reported that Scotts Recycling needs to have a certified fork lift operator at the electronic recycling event. Von Schipmann indicated that Wolfe Road has a designated area for electronic recycling. Dennis questioned if there were enough people to participate in this recycling event. Dennis will contact Becky Muncey for further electronic recycling information.

Adopt-A-Road Sign Update: Chairman; Mayor Mike Williams stated he’s received a few telephone calls from people questioning those that have adopted highways and not maintaining them. Chairman Williams would like to see all adopt a road volunteers live up to the requirements of adopting and improve reporting of volunteer hours. Director Dennis Nicley reinforced that not reporting volunteer hours could cost us the litter grant. Any beautification project qualifies as volunteer hours. Les Sponseller reported an adopted road sign at the intersection of Sharps Chapel Road and Hwy. 33 is in the ditch. Director Nicley will contact Kevin Brantley about reinstalling. Kevin Brantley is putting up the remaining adopt the road signs that have been delayed because of problems with the service truck.

Action Item: Jackie Erlbacher will follow up with each participant of Adopt-A-Road and update volunteer hours.

Cub Scouts/Hill Top Recycling: Kim Richnafsky reported the probability of receiving more landscaping frontage from TDOT. The planting project is scheduled for the fall. In the mean time, the soil will be amended. Kim is waiting for the results of grant from Nature Hills. Kim is also looking for donations of rocks and boulders.

School Programs/Poster Awards: Director Dennis Nicley reported that he has received few posters from the schools. VonSchipmann offered to donate the award fees. Director Nicley will evaluate the posters and make his announcement next board meeting.

Surveillance Camera Update: Director Dennis Nicley reported that Sheriff Earl Loy Jr. has approved the purchase of two cameras. Cameras should be up in June.

NEW BUSINESS:

Brownfield Cleanup ETDD/Loyston Road- VonSchipmann reported that he checked with the ETDD Permission must be given by the property owner before they can proceed with capping the shingles. Arrangements must be made with ETDD to visit the property.

Action Item: Von Schipmann to follow up with ETDD and property review.

Solid Waste Management: VonSchipmann requested the possibility of adding a convenience center near Dan Shumate Road or all convenience centers having the same operating hours. Chairman Mayor Mike Williams indicated that he is working on those issues with Becky Muncey.

Dumpsters at Public Boat Ramps: Report pending from Julie Graham. In addition, Kim Richnafsky and the Cub Scouts will be handing out garbage bags and information on littering at Hickory Star marina on May 21^st. Kim will try to get the troops to the marinas more frequently during the summer months. Chairman Mayor Mike Williams would like to see the Keep Union County Beautiful banners used for the cleanup events in order to create public awareness.

Palmers Junction: Dennis Nicley reported that Tim Pruitt with TVA has provided new trash cans, trash bags; gloves for Palmers Junction clean up.

Farmers Market: Guest; Beth Bergeron dropped off applications for non-profits to attend the Farmers Market in order to educate the public on Keep Union County Beautiful , community awareness on clean up projects sponsored by KUCB, and enlisting more adopt a road volunteers.

Comments from Guests:

· Guest, Beth Bergeron shared information on a youth project called “Cash for Trash” which is being used in Knox County. The program encourages youth groups to pick up trash in return the program provides a financial reward to the youth organization.

· Guest, Brandi Davis suggested speaking with Judge Edmondson about Litter Officer Dennis Nicley utilizing the juveniles to pick up trash for community service.

Action Items: Jackie Erlbacher to get more information on the “Cash for Trash Program”. Dennis Nicley to follow up with Judge Edmondson.

New Board Member Protocol: Director Dennis Nicley requested that before new board members are appointed he would like the opportunity to review the possibility of a probationary period. In the interim KUCB welcomes any and all assistance and participation from the community.

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Les Sponseller. Meeting adjourned at 5:10 pm

NEXT BOARD MEETING June 20, 2011 @ 4:00 PM

July 18, 2011

Roll Call: Called to order at 4:05 by Chairman Mayor Mike Williams.

Welcome Guests: Mark Mahoney

Members Present: Chairman; Mayor Mike Williams, Director; Dennis Nicley, Jackie Erlbacher, Julie Graham, Les Sponseller, Randy Turner, William Von Schipmann.

Members Excused: Lisa Crist, Gina Buckner, Kim Richnafsky.

Approve Agenda: Motion made by Julie Graham, 2^nd by Randy Turner. All in favor. Motion passed.

Approve Minutes: Chairman Mike Williams asked for a motion to accept minutes. Motion made by Julie Graham. 2nd by Randy Turner. All in favor. Motion passed.

Director’s Report: Director Dennis Nicley reported that in May, 10 inmates were taken out for a total of 12 days, and 36 county miles were cleaned. They collected 1.23 tons of garbage.

In June, 6 inmates were taken out for a total of 14 days. 42 County and 9 state miles were cleaned. They collected 3.75 tons of garbage.

An organized volunteer road clean up on July 9^th covered 5 miles on Hickory Star Road/61 West, 6 inmates were taken out, 4 volunteers, and 1250 pounds of trash was collected.

Adopt-A-Road Participants Report:

The following information was solicited during telephone conversations with KUCB Adopt-A-Road Participants. This information has not been previously documented.

1^st Qtr. There were 18 volunteers, 65 volunteer hours, covering 44 miles of state and county roads, and collected 5400 pounds of trash.

2^nd Qtr. There were 35 volunteers, 37 volunteer hours, covering 28 miles of state and county roads and collected 2100 pounds of trash. June Community Education: 4 Volunteer hours for the Farmers Market. June office administration volunteer hours: 40

Month of July: There were 7 volunteers, 6 volunteer hours, covering 8.25 miles of state and county roads and collected 240 pounds of trash. July Community Education: 4 Volunteer hours for the American Legion Youth Fishing Tournament. July office administration volunteer hours: 40

OLD BUSINESS:

Illegal Dump Site Ordinance: Chairman Mayor Mike Williams is waiting for final revised ordinance document from Attorney David Myers. Chairman Mayor Mike Williams also reported that where homes have burned and property has not been cleaned up, such as Twisted Gables, Attorney David Myers has been direct to send notice letters followed by a second letter and if no response, the Highway County Department will have the authorization to bull doze or clean the property and then a lien will be placed on the property.

Action Item: Chairman Mayor Mike Williams to follow up with Attorney David Myers.

Adopt-A-Road Participant Update: Jackie Erlbacher reported the following individual’s and locations have been removed from the Adopt-A-Road list:

· American Red Cross Hickory Valley location

· Chad Faulkner State Hwy 131 Tazewell Pike

· City of Luttrell Vice Mayor Sheila Buckner City Hall at State Hwy 61 E

· Eldon Gochenour, Hickory Star Road location

· Fallen Water Farm Festival, Bower Hollow Road and Archer Road locations

· Friends of Big Ridge State Park Hwy 61 and at Big Ridge State Park location

· Freight Mangement Systems, Hwy 33 Knox/Union County Line

· Sharps Chapel Litter Volunteers, Veterans Bridge to Sharps Chapel Road, Sharps Chapel Road to Lead Mine Bend Road, Lead Mine Bend Road to Old Lead Mine Bend Road, Highland Trace to end of Old Lead Mine Bend Road, and Helms Ferry Road to end of Old Lead Mine Bend Road locations

· Union County Chiropractic Clinic, Ailor Gap Road location

· Paulette Volunteer Fire Department, Highway 61 W and Hickory Valley Road locations

There are two organizations identified on the list of Adopt-A-Road Participants that KUCB does not have contact information for: Brock Road Community and James Bailey & Family.

Les Sponseller reported that he is actively looking for volunteers to adopt sections of Sharps Chapel Road. The KUCB board of directors all acknowledged the years of service and commitment by Bill Manning.

Action Items: Jackie Erlbacher and Les Sponseller will be removing the names from the Adopt-A-Road signs.

Jackie Erlbacher will continue to follow up with status of Brock Road Community and James Bailey & Family.

All KUCB Board Members are responsible for actively recruiting volunteers for the Adopt-A-Road program.

Brownfield Cleanup ETDD: William Von Schipmann: William Von Schippman reported that ETDD is still waiting to see what funds will be available. The money for this flow through HUD. The photos submitted on this Loyston location indicate that there was a preexisting service station which would give it more priority. If the county condemns the property it also gives more priority with ETDD.

Farmers Market Report: Jackie Erlbacher indicated that KUCB had good exposure at the Farmers Market on June 25, 2011. Information was passed out on the Tarp Law, Stop Litter back packs were handed out and a free t-shirt given to those that signed up as Adopt-A-Road volunteers. Randy Turner will manage the booth on August 6^th from 8-12. Beth Bergeron, Market Manager for Farmers Market invited KUCB to the August 20^th back to school event.

American Legion Youth Fishing Tournament: Jackie Erlbacher reported that she attended the American Legion Youth Fishing Tournament and handed out Stop Litter back packs to the children and distributed Glad plastic bags, a KAB sponsor, to all tournament participants in order to clean up the park after the event. Jackie Erlbacher also had an opportunity to talk to several individuals about the Adopt-A-Road program in an effort to recruit additional volunteers.

NEW BUSINESS:

Plan for Organized Clean Ups and Events: Chairman, Mayor Mike Williams would like to see scheduled monthly pick up’s until we begin to see progress with the litter conditions in the county. The county is receiving positive feedback on the visibility of inmates and volunteers picking up litter. Randy Turner suggested that we organize litter pick up’s around locations such as churches and business’s and give a two week notice in order to encourage additional volunteerism from those locations. Randy Turner acknowledged the need to do a litter clean up after the Christmas Parade. Julie Graham identified the amount of litter after a home coming event. Chairman Mayor Mike Williams suggested KUCB have a booth at the first football game of the season.

Tennessee Achieves: Julie Graham reported the roll out of TN Achieves impacts KUCB because it is a scholarship program which involves acquiring eight hours of community service in order to qualify for the scholarship. KUCB will keep in touch with the P16 program headed by Ron Erikson as details roll out for the 2012 program.

KUCB Booth & Heritage Festival: Jackie Erlbacher made a motion to approve a Silver sponsorship level of $50.00 and free booth space for the Heritage Festival on October 1, 2011. Randy Turner 2^nd All in Favor. Motion passed. Chairman Mayor Mike Williams indicated that he was able to get the Dale Earnhardt/Chevrolet race car for the Festival event.

Educational Programs with Maynardville Library: Jackie Erlbacher spoke with Chantay Collins about doing Keep Union County Beautiful /Keep America Beautiful educational programs. Chantay is planning a Head Start Parenting Fair at the end of September. KUCB will have an opportunity to have a booth and work with Head Start teachers in the community.

Volunteer Appreciation: Jackie Erlbacher reported that after contacting the Adopt-A-Road Volunteers a common concern among them was the thankless task of maintaining their sections of highways. All would like to see law enforcement enforce the litter laws. Many have called upon KUCB to do a better job of educating. In addition, our volunteers have asked for better communication between KUCB and the volunteers. Randy Turner and William Von Schippman identified the need to do a better job of acknowledging the work of our Adopt-A-Road participants by at the very least doing newspaper articles and issuing certificates of achievement. Randy Turner also suggested we partner with our Adopt-A-Road volunteers when they do their litter pickups.

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Les Sponseller. Meeting adjourned at 5:00 pm

Due to scheduling conflicts the next board meeting will be:

Monday, August 15, 2011 at 6:00 pm

August 15, 2011

Roll Call: Called to order at 6:05 by Chairman Mayor Mike Williams.

Members Present: Chairman; Mayor Mike Williams, Director; Dennis Nicley, Lisa Crist, Jackie Erlbacher, Les Sponseller, Randy Turner, William Von Schipmann.

Members Excused: Julie Graham, Kim Richnafsky.

Approve Agenda: Motion made by William Von Schipmann, 2^nd by Les Sponseller. All in favor. Motion passed.

Approve Minutes: Chairman Mike Williams asked for a motion to accept minutes. Motion made by Randy Turner. 2nd by Gina Buckner. All in favor. Motion passed.

Director’s Report: Director Dennis Nicley reported that in July, 6 inmates were taken out for a total of 12 days, and 32.5 county miles were cleaned, and 6 state miles were cleaned. They collected 2.91 tons of garbage.

OLD BUSINESS:

Illegal Dump Site Ordinance: Chairman Mayor Mike Williams presented the final draft for the illegal dumpsite ordinance, prepared by Attorney David Myers for review. Lisa Crist and Chairman Mayor Mike Williams suggested the following change in Section IV: Enforcement Personnel and Hearing Board A) This ordinance will be enforced by the “Union County Litter Officer(s) ~~can~~ may be assisted by Constables, Health Inspectors, Fire Marshals and all city and county police officers if needed.

Action Item:

· Chairman Mayor Mike Williams will take the draft back to Attorney David Myers to change Section IV

· Chairman Mayor Mike Williams will get Illegal dump Site Ordinance on the agenda for the county commissioners meeting in October 10, 2011

· Lisa Crist will present the Illegal Dump Site Ordinance at the Commissioners meeting in October

· Jackie Erlbacher will send out prior notice to each commissioner regarding the Illegal Dump Site Ordinance.

Removal of Adopt-A-Road Signs: Les Sponseller reported that Adopt-A-Road sponsor signs were removed from the following locations:

· American Red Cross Hickory Valley location

· Chad Faulkner State Hwy 131 Tazewell Pike

· City of Luttrell Vice Mayor Sheila Buckner City Hall at State Hwy 61 E

· Eldon Gochenour, Hickory Star Road location

· Fallen Water Farm Festival, Bower Hollow Road and Archer Road locations

· Friends of Big Ridge State Park Hwy 61 and at Big Ridge State Park location

· Freight Mangement Systems, Hwy 33 Knox/Union County Line

· Union County Chiropractic Clinic, Ailor Gap Road location

· Paulette Volunteer Fire Department, Highway 61 W and Hickory Valley Road locations

Camera Surveillance Update: Dennis Nicley reported that Jamie Breeding was working on the purchase of camera; however Dennis stated he will work with the County Sheriff in completing this purchase.

Action Item: Dennis Nicley to have installation completed by September 2011

Brownfield Cleanup ETDD: William Von Schipmann: William Von Schipmann reported that the ETDD funding for this is still pending. ETDD is still waiting to see what funds will be available.

KUCB Booth Fee at Heritage Festival:

Action Item: Chairman Mayor Mike Williams will check to see if $50.00 invoice was paid.

Solid Waste Management and KUCB request for $1500. Dennis Nicley reported that Solid Waste Management donated money for educational projects in prior years. Possible donation pending budget results. Dennis Nicley reported that SWM does computer recycling. Randy Turner suggested that KUCB do an electronic recycle weekend in partnership with SWM.

Volunteer Appreciation: Jackie Erlbacher discussed the outstanding volunteerism of Bill Manning. Randy Turner recommended that we invite Bill Manning to the Commissioners Meeting in October and present him with a plaque of appreciation.

Action Item: Chairman Mayor Mike Williams will take care of getting the plaque.

NEW BUSINESS:

Plan for Organized Clean Ups and Events: Dennis Nicley requested that a cleanup be scheduled for the third Saturday of every month. Randy Turner suggested that we plan a cleanup in Maynardville, in preparation for the prayer march taking place on August 28.

Action Item: Clean Up Date scheduled for Saturday, August 27, 2011 8:00 am.Meet at Court house. Will be picking up litter on Maynardville Hwy and Main Street to Union County High School. Jackie Erlbacher will place notices in the NewsLeader and The Shopper and send notices to litter volunteers.

Adopt-A-Road Signs to Install: Jackie Erlbacher identified Adopt-A-Road participants that have not received their signs, nor do we know where the signs have gone. The signs have been made, but not installed because of the truck mechanical issues.

Action Item: Dennis Nicley will look at the Highway Department and maintenance truck for signage.

Illegal Dumping on Big Valley Road: Jackie Erlbacher provided Dennis Nicley with pictures and a report of illegal dumping outside the Acuff property on Big Valley Road, Sharps Chapel.

KUCB Booth & Heritage Festival: Jackie Erlbacher provided the board members with a booth schedule for the Heritage Festival:

· 8:00 – 10:00 am Booth Set-Up: Jackie Erlbacher & Randy Turner

· 10:00 – 12:00: Gina Buckner

· 12:00 – 2:00 pm: Dennis Nicley

· 2:00 – 4:00 pm: (open)

· 4:00 – 5:00 pm: Jackie Erlbacher

Chairman Mayor Mike Williams is making arrangements to purchase educational materials and hand outs. Dennis Nicley and Randy Turner discussed window decals for Keep Union County Beautiful.

Children’s Art Contest for the Heritage Festival: Jackie Erlbacher reported that she spoke with Lisa Petro of the Treehouse Learning Center regarding a partnership with KUCB on an art project scheduled for September with the winner announced at the October Heritage Festival.

The theme for the art project is Keep Union County Beautiful. K – 5^th elementary school and home schooled students in Union County will have an opportunity to choose between 3-D Art Sculpture using all recycled materials, Poster Contest, or a Writing Contest. Judges will be the KUCB Board of Directors. Flyers will be distributed to each school and through Smoky Mountain 4H club announcing the art contest during the first week of September. Flyers will detail rules of contest and drop off locations for entries. Prizes will be awarded at the Heritage Festival, October 1, 2011.

Bylaws: Randy Turner recommended that we review the bylaws and our compliance within.

Action Item: Chairman Mayor Mike Williams will review with Attorney David Myers.

Events Calendar:

· KUCB booth at Big Ridge Bluegrass Festival , August 19, 2011 7:00 pm/Randy Turner

· KUCB booth at the Farmers Market Saturday, August 20, 2011 8-12/Randy Turner

· KUCB Clean up in preparation for Prayer March, Saturday August 27, 2011 8:00 – 12:00. Meet at Court House

· KUCB & Union County Heritage Festival, Saturday, October 1, 2011 10:00-5:00pm

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Gina Buckner. Meeting adjourned at 7:05 pm.

Next board meeting will be: Monday, September 19, 2011 at 6:00 pm

October 17, 2011

Roll Call: Called to order at 6:05 by Chairman Mayor Mike Williams.

Members Present: Chairman; Mayor Mike Williams, Director; Dennis Nicley, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Kim Richnafsky Les Sponseller, Randy Turner, William Von Schipmann.

Members Excused:

Guests: Patricia Orr, Mark Mahoney, Jimmy Knight

Approve Agenda: Motion made by Lisa Crist, 2^nd by Randy Turner. All in favor. Motion passed.

Approve Minutes: (No board meeting in September) Chairman Mike Williams asked for a motion to accept August minutes. Motion made by Randy Turner. 2^nd by William Von Schipmann. All in favor. Motion passed.

Director’s Report: Director Dennis Nicley reported that in August, 10 inmates were taken out. 57 county miles were cleaned, and 4 state miles were cleaned. They collected 5.67 tons of garbage. In September, 8 inmates were taken out, 31 county miles were cleaned and no state miles. They collected 2.20 tons of garbage. For two weeks in September Dennis Nicley and inmates did a beautification project at Wilson Park in preparation for the October 1, 2011 7^th annual Union County Heritage Festival.

Volunteer Hours: Jackie Erlbacher reported in the month of August there were 12 educational hours, 30 volunteers, 22 volunteer hours, covering 17 county miles, and collecting 1638 pounds of trash. In September: 10 volunteers, 39 hours, 34 county miles and 875 pounds of trash and 1 educational hour.

OLD BUSINESS:

Illegal Dump Site Ordinance: The illegal dumpsite ordinance will be placed on the November 14, 2011 7:00 pm County Commissioners agenda. Lisa Crist will do the presentation before the commissioners. Jackie Erlbacher will send the revisions to each of the commissioners prior to the commissioners meeting.

Camera Surveillance Update: Dennis Nicley reported that surveillance cameras have been purchased and he will do the installation. Surveillance sites will be rotated.

Brownfield Cleanup ETDD: William Von Schipmann: William Von Schipmann reported that on October 18 he will be contacting ETDD for current status.

Bill Manning Retirement: Articles were posted in The Shopper and Union County News Leader about Bill’s retirement as an adopt-a-road litter volunteer. Mayor Mike Williams will be presenting a plaque to Bill at the November 14 County Commissioners meeting.

Children’s Art Contest for the Heritage Festival: Dennis Nicley reported that the participation was great from K – 5^th elementary students. Awards were given to the winners of 3-D art, poster contest and writing contest. KUCB members Dennis Nicley, Mayor Mike Williams, Gina Buckner, Randy Turner, and Jackie Erlbacher judged the entries.

Hill Top Recycling Beautification Project: Kim Richnafsky reported that she is still working with Hill Top. Kim contacted TDOT regarding road frontage. Projections for future construction on Hwy 33 needs to be determined before this project can start. The beautification project can not include landscaping with rocks as it’s a safety issue.

NEW BUSINESS:

Dennis Nicley reported that he is switching jobs and will no longer be the Litter Officer for KUCB effective Thursday, October 20, 2011. The Sheriff’s department is in the process of looking for a new litter officer. Dennis has asked to stay on the board. William Von Shipmann made a motion to appoint Dennis Nicley as a board member. Motion 2^nd by Julie Graham.

Adopt-A-Road Signs to Install: Dennis Nicley will look for signs that have been made and have not been put up yet. Mayor Mike Williams will contact the TDOT for recommendations about where to have future signs made.

Heritage Festival Re-Cap: Dennis Nicley reported that KUCB gave out 100 ‘Stop Litter’ back packs, pencils and ‘Stop Litter’ shopping bags. KUCB volunteers were recruited.

Family Fair Maynardville Library October 18 9:30- 11:00: Dennis Nicley will be attending this event to hand out information on the tarp law and littering. Dennis Nicley indicated that Shannon Perrin with 4H is willing to partnership with KUCB on projects. Kim Richnafsky recommended that we choose a theme with 4H such as environmental, i.e. ‘Leave No Trace’ and coordinate it with Earth Day in April. Julie Graham suggested we work with TVA Naturalist Beth Bergeron who goes around to schools and talks about ‘Leave No Trace’. KAB and the Cub & Boy Scouts work on overlapping projects. TVA has been putting signs down for ‘Leave No Trace’. TVA is trying to get all the counties around the lake to do a public service day during the month of March or April. Kim Richnafsky will coordinate efforts with 4H and Scouts for a spring 2012 clean up.

Review Amended Bylaws 5-17-04: Jackie Erlbacher issued copies of the amended bylaws for all board members to review and to make recommendations at the next board meeting.

New Board Members: Randy Turner asked several individuals to attend this board meeting in order for them to learn about KUCB and ultimately decide their interest in becoming board members. Mayor Mike Williams indicated that the option exists for existing board members that have exceeded their terms may wish to work in other capacities such as special projects, events and/or education. William Von Shipmann made a motion to appoint three new board members: Jimmy Knight, Mark Mahoney and Patricia Orr as new board members. Motion second by Gina Buckner. Unanimously approved.

Litter Grant Training Session Bradley County Wednesday October 26, 2011: Attendance of this training session on hold until new litter officer announced.

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Gina Buckner. Meeting adjourned at 6:50 pm.

Next board meeting will be: Monday, November 21, 2011 at 6:00 pm

November 21, 2011

Roll Call: Called to order at 6:05 by Vice Chair Lisa Crist

Members Present: Chairman; Mayor Mike Williams, Director/Litter Officer; Mike Hale, Lisa Crist, Jackie Erlbacher, Jimmy Knight, Mark Mahoney, Patricia Orr, Les Sponseller, Randy Turner, William Von Schipmann.

Members Excused: Julie Graham, Dennis Nicley, and Kim Richnafsky.

Guests: Allen Beeler, Betty Hale, Becky Muncey, David Nevin, Mary Nevin.

Approve Agenda: Motion made by Randy Turner, 2^nd by Von Schipmann. All in favor. Motion passed.

Approve Minutes: Vice Chair Lisa Crist asked for a motion to accept October minutes. Motion made by Randy Turner. 2^nd by Les Sponseller. All in favor. Motion passed.

Director’s Report: Director Mike Hale reported that on October 28 and 31, there were 6 inmates taken out, 6 county miles were cleaned. They collected 62 tires and 64 bags of garbage. Dennis Nicley and 6 inmates spent 20 days doing a beautification project in Wilson Park.

Volunteer Hours: Jackie Erlbacher reported in the month of October there were 5 educational hours, 24 office administration hours, 15 volunteers, 22 ½ volunteer hours, covering 14 ½ county miles, and collecting 925 pounds of trash.

OLD BUSINESS:

Litter Resolution: Lisa Crist reported that the November 14, 2011 presentation before the county commissioners was canceled and rescheduled for Monday, December 12, 2011. County Attorney David Myers redrafted the original litter resolution to “Amendment to the Resolution.” Von Schipmann motioned to approve the Amendment, Les Sponseller 2^nd the motion. Lisa Crist will do the presentation before the commissioners. Jackie Erlbacher will send the Amendments to the Resolution to each of the commissioners prior to the commissioners meeting.

Camera Surveillance Update: Mayor Mike Williams reported that Dennis Nicley took one of the cameras to a welder to make a box so that when the camera’s are hung no one will shoot it out. Mike Hale will make the installation a priority.

Brownfield Cleanup ETDD: William Von Schipmann: William Von Schipmann reported that the ETDD meeting scheduled for October 18 was canceled. New restrictions indicate that the county must own the property in order for federal dollars to be used for the cleanup. In this case, the property is owned by an individual. Von would like to wait for a definitive answer from ETDD.

Hill Top Recycling Beautification Project: No Report.

By-Laws: Jackie Erlbacher reported that KUCB board is non compliant with current by-laws. A committee comprised of Lisa Crist, Randy Turner, Mayor Mike Williams and Jackie Erlbacher will meet on November 28 to review and make recommendations to the existing by-laws.

Adopt-A-Road Signs: Jackie Erlbacher reported missing signs for the following Adopt-A-Road sections: Martha Keller/Sharps Chapel Road and Lambdin Ridge Road, and Union County Archery Range, LLC, contact Donna Jones/Skyline Drive. The Adopt-A-Road sign on Sharps Chapel Road and Hwy 33 needs to be reinstalled. Mike Hale will look for the signs in the old county truck or county garage.

NEW BUSINESS:

Review Litter Officer Responsibilities: For the benefit of the new litter officer Mike Hale Jackie Erlbacher reviewed the litter officer’s responsibilities. The Litter Officer must be an active member of KUCB, take inmates out eight hours a day weather permitting, maintain and provide litter log information and report in a timely manner, pick up litter on all state and county roads and illegal dumpsites, enforce litter ordinance, follow up on complaints, check on road reports from the Mayor’s office, clean Palmers Junction in accordance with contact signed by Mayors office, clean up after special events such as those that take place at Wilson Park, interface with the county attorney and provide status reports at KUCB board meetings.

Several litter evidence examples were presented to Mike Hale and discussion took place as to how we may better enforce the litter law. In all the examples presented, Mike Hale indicated that a warning letter be sent out. Mike Hale stated the protocol if you witness someone littering: Get the tag number, call dispatch, collect evidence and document location. Mayor Mike Williams asked Mike Hale to follow up with county attorney David Myers on the burned out houses in Twisted Gables. The initial letters went out and it’s time to send the second notices. Mike Hale asked Jackie Erlbacher for assistance with the litter warnings letters for the evidence collected from road clean ups.

2012 Beautification and Educational Projects: Postponed until January, 2012

Solid Waste Management: Becky Muncey: Becky Muncey with Solid Waste Management discussed doing projects with Solid Waste Management and KUCB. After discussion, an Electronic/Christmas Tree recycling project is scheduled for January 7^th from 8:00 am to 3:00 pm at Wilson Park. David Nevin will follow up with Plainview Mayor Gary Chandler to see if we can use the chipper to mulch Christmas trees. Coffee and donuts will be offered. In addition, we will try to have tarps available to hand out to individuals and reinforce the tarp law. Becky Muncey suggested that KUCB start their plans for KAB in January and solicit local business’s for support. Becky also identified a tire tracking problem that has caused an increase in tire littering in Union County. Solid Waste maintains a list of tire business that are licensed and registered with state. Solid waste tracks those that bring tires in by name and how many tires they bring in. There was discussion about monitoring tire recycling.

December Board Meeting: Motion made by Jackie Erlbacher not to have a meeting in December. Les Sponseller 2^nd. All in favor. Motion passed.

New Board Members: Motion made by Lisa Crist to add Allen Beeler, David Nevin and Mary Nevin as board members. Motion 2^nd by Von Schipmann. All in favor. Motion passed.

Adjourn: Motion made by Randy Turner to adjourn the meeting. 2^nd by Les Sponseller. Meeting adjourned at 7:15 pm.

No Board Meeting in December

Next Board Meeting Will Be:

Monday, January 16, 2012 at 6:00 pm

2010 Meeting Minutes 2009 Minutes 2008 Minutes

KEEP UNION COUNTY BEAUTIFUL BOARD MINUTES

February 08, 2010

Roll Call: Called to order at 4:05 by Larry Lay, Chairman.
Welcome Guests: Pat Hurley Norris Shores Resident/BOD HOA President
Members Present: Lynsey Smith Director, County Mayor Larry Lay, Chairman, Lisa Crist, Jackie Erlbacher, Julie Graham, Judie Sponseller, Les Sponseller, Randy Turner.
Members Excused: Kevin Brantley, Gina Buckner, Jerry Lawson.
Members Absent: William VonSchipmann
Approve Agenda: Motion made by Julie Graham, and 2nd by Jackie Erlbacher. All in favor. Motion passed.
Approve Minutes: Motion made by Rand Turner and 2^nd by Jackie Erlbacher. All in favor. Motion passed.

Directors Report: Lynsey Smith reported that during the month of October 2009, 5 inmates were taken out and covered 13 miles of county roads and 20 miles of state roads.18,550 pounds of trash was collected. During the month of November, 2009 5 inmates were taken out and covered 18 miles of state roads and 10 miles of county roads.16,325 pounds of trash was collected. During the month of December 2009, 4 inmates were taken out and covered 1 mile of county road and 4 miles of state roads. 2,750 pounds of trash was collected. During the month of January 2010 7 inmates were taken out and covered 11 miles of county roads and 4 miles of state roads. 8,375 pounds of trash was collected. Jackie Erlbacher requested that volunteer hours and amount of trash collected be reported in Directors report.

OLD BUSINESS:
Loyston Road: No report from Jerry Lawson
Sexton Lane: No report from Jerry Lawson. Lynsey Smith reported that this area continues to be a dumping area. Jackie Erlbacher recommended this site have a camera installed to monitor offenders.
Hickory Valley Road: No report from Jerry Lawson
Action item: As of September, 2009 board meeting we are still waiting for summary reports from Jerry Lawson and David Meyers. Jerry to have a full report on all the outstanding violations and resolutions by next board meeting (March 15, 2010).
Adopt-A-Road Update: Lynsey Smith and Larry Lay reported that we will have Knox County Signs complete the orders that are currently in and then turn new orders over to the county to make the signs. Lynsey said the signs would cost ~$200.00 for a set of signs (4 to a set). For now, signs will become a budget item with a transfer of funds from other budget items in order to meet the cost of the signs. In the future, signs will be a line item in the budget.
Update On Camera: Camera is broken and needs to be replaced.
Newspaper Articles: Lynsey Smith has put together several newspaper articles to run every week. Bill Manning have submitted “Talkin Trash” articles which will also be used in newspaper articles and has agreed if we generate ideas for him that he will continue to write the articles for us. The "Talkin Trash" articles will appear once per month. There will be additional articles placed in the Union News Leader. KUCB articles will appear in the newspaper two to three times per month.
Phone Book Recycling: Lynsey has been handling phone book recycling calls by telling people that they can drop off their books at the Good Will Recycle Center or in recycling bins that are marked for paper.

NEW BUSINESS:
Resignation of Mary (Gibson) Cox: Motion made by Randy Turner and 2^nd by Julie Graham to accept the resignation of Mary (Gibson) Cox. All in favor. Motion passed.
New Board Members: Lynsey reviewed our by-laws which indicated we need additional board members or change our by-laws. Lynsey would prefer 13-15 members. We currently have 12. The state doesn't define how many we have to have, but does define that we need an odd number. Larry Lay suggested that Pam Ailor might be interested in becoming a board member. Lynsey said that Shannon Perrin, the new director at the Union County Agricultural Extension office might be a possible candidate. Jackie Erlbacher suggested we ask the local corporate business' such as Freds and Dollar General. Jackie Erlbacher also suggested that we have high school students become board members. Lynsey stated that they could be active voting members of either junior/ seniors or representatives of youth leadership program.
Action Item: Lynsey Smith to contact Union County high school for possible candidates as well as local business's for community clean up projects or board participation.
Jerry Lawson Under New Management: Larry Lay reported that Jerry Lawson is now working out of the Sheriffs Department rather than the Mayors office. Jerry is still our litter officer and is responsible to fulfill his primary commitment of 40 hours a week to KUCB's efforts. Since Jerry's position is fully funded out of the litter grant, it is imperative that Jerry responsibilities are understood by the Sheriffs Department. Those responsibilities consist of monitoring dump sites, issuing citations, following up on citizen compliants, litter pick up with inmates,and KUCB continuing education programs / inservices within Union County. The unanimous concern by KUCB board is that there needs to be more accountability for the 40 hours, timely reports and resolutions to outstanding citations.
Action Item: Get Sheriff Earl Loy Jr. to attend the next BOD meeting or schedule a meeting when it's convenient for Sheriff Loy.
GAC Dates: Great America Clean Up Dates as follows:
March 20, 2010, 10:00 A.M.: Tanglewood and Norris Shore shore line clean up as well as Sharps Chapel Road. Meet at the Sharps Chapel Senior Center. Julie Graham will check with Ned at the marina to see if we can use the barge for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates.
April 17, 2010 10:00 A.M. : 33 Bridge Marina for shore line clean up. Barge to be used for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates.
May 22, 2010 9:00 A.M. Big Ridge.
Citizens Involvement: Lynsey Smith announced that a web page was established in order for citizens of Union County to have a venue to report areas that need to be cleaned up. Go to keepunioncountybeautiful.org in the left column click on Report a littered Union County Road and fill out the request form. The report goes to directly to Lynsey's email and then she forwards it to Jerry Lawson. Jerry is then responsible to report the result of the request.
Jackie Erlbacher and Randy Turner suggested that KUCB sponsor a Hazard Material waste day for the citizens of Union County. Lynsey Smith will check with Becky at the Wolfe Rd Center to see if we can schedule something at a central location such as the court house parking lot.
Award Received: Lynsey Smith reported that Union County KUCB received an Award of Excellence from Keep America Beautiful.
Adopt-A-Road Volunteers: Randy Turner and Jackie Erlbacher asked that volunteers be sent a letter of reminder about the GAC and thank you's for jobs well done. It was also suggested that they be reminded to send in their volunteer hours in a more timely manner and a reminder of their quarterly obligation.

Adjourn: Motion made by Randy Turner and 2^nd by Julie Graham to adjourn at 5:20 P.M.

NEXT BOARD MEETING March 15, 2010 at 4:00 p.m.

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March 15, 2010

Roll Call: Called to order at 4:05 by Larry Lay, Chairman.
Welcome Guests: Stephany Davis, Union News Leader
Members Present: Lynsey Smith Director, County Mayor Larry Lay, Chairman, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson, Les Sponseller, Randy Turner.
Members Excused: Kevin Brantley, Judie Sponseller, William VonSchipmann.
Approve Agenda: Motion made by Randy Turner, and 2^nd by Julie Graham. All in favor Motion passed.
Approve Minutes: Motion made by Julie Graham and 2^nd by Les Sponseller. All in favor. Motion passed.
Directors Report: Lynsey Smith reported that in the month of February, 10 inmates were taken out for a total of 12 days. They collected 21,725 pounds of litter. They cleaned 15 county road miles and 18 state road miles. There were 50 reported volunteer hours.

OLD BUSINESS:
Jerry Lawson, Jackie Erlbacher and Lynsey Smith covered ~ 70 miles of county roads to take pictures and evaluate the status of the following areas:
    Loyston Road: Per Jerry Lawson, David Meyers recommended that we get the county highway department to clean this area up and bill Mr. Abbott for the service. Larry Lay asked Jerry to have David Meyers write a letter to Mr. William Abbott, giving him 90 days to clean up property . If not cleaned up in 90 days, the county will clean it up and the bill will go to Mr. William Abott. Action Item: David Meyers to write notification letter. Jerry Lawson to monitor dead line and then enforce corrective action if necessary.
    Sexton Lane: Action Item: The board recommends that David Meyer writes a letter and informs Charles Shelby that he has 30 days to clean up this property at his expense. Jerry Lawson will contact Mr. Shelbys probation officer and let him know that Mr. Shelby is in violation of his probation.
    Hickory Valley Road: Jerry Lawson reported that the property is for sale and he does see some progress to the clean up.

The following dump sites will be discussed at the April 19^th board meeting:   Prospect Road, Dan Shumate Road, and Beeler Hollow Road

Adopt-A-Road Sign Update: Lynsey Smith reported that Knox County Sign has not responded to her calls. Lynsey has contacted Union County's source for signs to get a quote on doing the outstanding orders that are sitting at Knox County Sign.
HAZMAT Day: Lynsey Smith reported that HazMat days are set up through the state. The state indicated that we did not have enough materials dropped off in the past collection to justify the expense of the event ($4000-$5000). To do the event ourselves is cost prohibitive.
Adopt A Road Letters: Lynsey Smith is writing AAR participants to remind them of the GAC dates and also thanking them for the job they do and encouraging them to do their own clean up dates if they can't make it to the GAC events.

NEW BUSINESS:
New Board Members: Lynsey Smith reported that she contacted Fred's and Dollar General seeking a potential interest in employees becoming board members. Both retailers indicated that their employee time was best served in the stores and not picking up garbage. Lynsey said that Shannon Perrin, the new director at the Union County Agricultural Extension is still a possible candidate. Lynsey is still working with Cindy Lay to see if Youth Leadership or BETA Club are possibilities.
Review GAC Dates: Great America Clean Up Dates as follows: March 20, 2010, 10:00 A.M.: Tanglewood and Norris Shore shore line clean up as well as Sharps Chapel Road. April 17, 2010 10:00 A.M. : 33 Bridge Marina for shore line clean up. Barge to be used for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates. May 22, 2010 9:00 A.M. Big Ridge. Boy Scouts will be participating
Jack Horner: Julie Graham stated that the Goodwill dumpsters are overflowing. Lynsey Smith has been in touch with Rock 10 for pick up as well as reports that Rock 10 should be submitting on quantity collected from Goodwill.
Britton Bridge: Julie Graham reported that the 33 Bridge contractors have been dumping garbage around the job site. Action Item: Lynsey Smith to contact Jerry Britton and ask them to clean up the site.
TWRA Contract: Julie Graham spoke with Mr. Rick Roberts to let him know that we will be out picking garbage from the lake shore. Julie also discussed the possibility of future plans including putting dumpsters in public boat ramp areas in order to cut down on the amount of trash on the lake. There was further discussion about occasionally having a unmarked car near Palmers Junction in order to ticket offenders. Les Sponseller stated we need to make more of a statement regarding litter and increase ticketing might help.
Jerry Lawson Request: Jerry asked if there was a way for Kevin Brantley to help follow up with some of the properties in violation. Jerry feels like he is spread to thin with litter pick up and following up on investigations. Larry Lay and Lisa Crist suggested that most of the cases we have are old cases and are in the hands of David Myers, but perhaps, in the future, when new cases come in we could get an individual to filter the intake process.

*Jerry will be out of town May 22-29, 2010. Action Item: Jerry to make arrangements with Mike Butcher to be at the Big Ridge GAC event.

Sheriff/Constable Participation: Les Sponseller proposed that those running for office be invited to attend our meetings and learn how they can help us. Randy Turner suggested sending an open letter to all those running for Sheriff/Constable and ask them to address the KUCB board and discuss the platform in which they are running. Julie Graham stated that by April we will have hard data from a Union County survey which indicated the litter issues felt throughout the county.

3 Star & KUCB: Julie Graham stressed how the 3 Star program effects the ability to get grants and loans at a more favorable rate. On a annual basis, KUCB must provide a strategic plan with measurable results. We have several immediate opportunities:

Activity: Handing out tarps at all convenience centers along with the tarp and litter law brochure. Measurable results: decrease litter on our road ways.

Activity: Written litter citations or warnings. Measurable results: deterrent to repeat offenders and decrease litter.

Activity: Handing out garbage bags with litter law brochure at our local marinas. Measurable results: decrease litter on our shore lines and lake.

Activity: Chairman Larry Lay recommend more KUCB signs be made: "$500.00 fine for littering strictly enforced." Measurable results: Decrease littering on roadways with significant deterrent to repeat offenders.

Action Plan: Lynsey Smith to target dates for the above events. Also check into the Youth Programs and get them involved.

5 K Run May 15 at 8 am. UCHS: Lynsey Smith reported that this United Way event is looking for volunteers. Contact David Nevin for volunteer opportunities.

Adjourn: Motion made by Les Sponseller and 2^nd by Julie Graham to adjourn at 5:10 P.M.

NEXT BOARD MEETING April 19, 2010 at 4:00 pm.

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April 19, 2010

Roll Call: Called to order at 4:00 by Larry Lay, Chairman.

Members Present: County Mayor Larry Lay, Chairman, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson.

Members Excused: Judie Sponseller, Les Sponseller, Lynsey Smith, Randy Turner.

Members Absent: William VonSchipmann, Kevin Brantley.

Approve Agenda: Motion made by Julie Graham, and 2^nd by Gina Buckner. All in favor. Motion passed.

Approve Minutes: Chairman Larry Lay asked for a motion to accept approved corrections (spelling of David Myers) Motion made by Julie Graham, 2^nd by Gina Buckner. All in favor. Motion passed.

Directors Report: Chairman Larry Lay read the Directors report in the absence of Lynsey Smith. There were 440 volunteer hours in March. Jerry Lawson reported that he is entering his data on the Eco System and he is waiting for Mike Butcher to give him access in order to provide us with reports. Jerry Lawson reported that there were 610 bags of trash, 30-45 tires picked up from the GAC Sharps Chapel/Lambdin Road Clean up on March 20^th. Jerry estimated 8-12 tons of trash was picked up in March. Jackie Erlbacher reported that Matt Doss reported 17 tires, and one (1) tightly compacted construction dumpster full of garbage from the March 20^th shore line clean up. Matt Doss also reported to Jackie Erlbacher that 148 bags of trash, 8 tires and one (1) tightly compacted construction dumpster was filled on the April 17^th GAC at the 33 Bridge shoreline cleanup.

OLD BUSINESS:

Loyston Road:

Chairman Larry Lay asked to meet with David Myers when Jerry Lawson makes an appointment with him. Chairman Larry Lay wants to have papers served on Mr. Abbott.

Notification Letters:

Notification letters were sent out by Jerry Lawson. Jackie Erlbacher asked Jerry Lawson to provide the Board with a list of letters that went out.

Britton Bridge:

Julie Graham reported contacting Britton Bridge contractors and reminding them that they are responsible for cleaning up their garbage around the job site.

Adopt-A-Road Sign Update

Tabled until May meeting

Dump Site Discussion:

Jackie Erlbacher provided pictures of the Prospect Road, Dan Shumate Road and Beeler Hollow Road dump sites. Lisa Crist traveled these sites on April 19^th with Jerry Lawson. Jerry reported that tires were removed from the Beeler dump site, but garbage still remains. Jackie Erlbacher requested a camera be placed at one of these sites. Chairman Larry Lay wants a discussion with the Sheriff to ensure that if a camera is used we will have the support of the Sheriff’s Department with enforcement and prosecution.

NEW BUSINESS:

Wilson Park: Julie Graham reminded Jerry Lawson to have inmates clean up Wilson Park, Friday, May 14 before the United Way 5K run on May 15^th. Volunteers are still needed for the 5K run. For those that want to participate contact David Nevin.

Action Item: Lynsey Smith to remind Jerry Lawson of May 14 clean up

GAC Date: May 22^nd Big Ridge State Park 9:00 a.m. Boy Scouts will help with clean up. Jerry Lawson will not be in town, but he will make arrangements with Mike Butcher or Dennis Nicely to take inmates out.

Sheriff/Constable Participation Dates:

Jackie Erlbacher reported that we will be inviting Constable and Sheriff candidates to the May and June KUCB meetings. We should be prepared to give all candidates a clear idea of what the KUCB issues are, historical overview of KUCB and provide pictures of current problem areas. Lisa Crist requested that the Constable invitation be in May and the Sheriff invite be in June.

Action Item: Lynsey Smith to send out an open invitation to all constables before May 17, 2010.

Adjourn: Motion made by Julie Graham and 2^nd by Jerry Lawson to adjourn at 4:45 P.M.

NEXT BOARD MEETING May 17, 2010 at 4:00 pm.

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May 17, 2010

Roll Call: Called to order at 4:00 by Larry Lay, Chairman.

Welcome Guests: Chris Browning, Tonja Browning, Lucas Bruner, Mistie Hully, Bob Hauther, Kim Richnafsky.

Members Present: County Mayor Larry Lay, Chairman, Jackie Erlbacher, Julie Graham, Jerry Lawson, Lynsey Richardson, Les Sponseller, Randy Turner, William VonSchipmann. Members Excused: Gina Buckner, Lisa Crist. Members Absent: Kevin Brantley.

Approve Agenda: Motion made by Julie Graham, and 2^nd by Jackie Erlbacher. All in favor. Motion passed.

Approve Minutes: Chairman Larry Lay asked for a motion to accept minutes. Motion made by Julie Graham, 2^nd by William VonSchipmann. All in favor. Motion passed.

Directors Report: In April there were 27 State road miles and 24 County road miles cleaned. There were 15 inmates taken out and a total of 35,500 pounds of litter collected. There were 197 reported volunteer hours. In March 56,000 pounds of trash was collected.

OLD BUSINESS:

Loyston Road: David Myers to draw up paper work and serve papers on Mr. Abbott and have copy available to the KUCB BOD by June 21, 2010.

Notification Letters: Jerry Lawson said that Notification letters did go out but have letters that were returned because of non deliverable addresses. Second attempts will be made.

Adopt-A-Road Sign Update: Lynsey Richardson reported that we are still looking at different vendors for sign making. May require limit of signs (4-5 per year) if we take it out of our budget to produce the signs.

NEW BUSINESS:

Marina Association: Julie Graham reported attending the Marina Association meeting and reported that the association is interested in participating in the GAC next year.

New Board Member: Kim Richnafsky, Den Leader for Cub Scout 401 was asked to be a member of the KUCB Board of Directors. Chairman Larry Lay asked for a motion to accept the nomination. Randy Turner made the motion, Les Sponseller2^nd. Motion passed.

GAC Date: May 22^nd Big Ridge State Park 9:00 a.m. Cub Scout group 401 will help with clean up. Jerry Lawson will not be in town, but he will make arrangements with Dennis Nicely to take inmates out.

Sheriff Participation Date: Lynsey Richardson will be inviting candidates running for Sheriff to the June 21, KUCB meeting. BOD members will address current problem areas and enforcement of litter laws.

Action Item: Before June 21 meeting, Lynsey Smith to send out an open invitation to all opposed and unopposed Sheriffs running in the August election.

Media Event: Julie Graham reported a media event scheduled for June 25^th This is a kick off event for the TN Highway and By Way Trails Executives from TN will be in our community between 10:00/11:00 am. They are driving the white lightening trail, Hwy 33-170-61 and then stopping at the museum for a media event. Julie asked that any garbage pick up in the above areas be done prior to June 25^th

Constables: The following individuals were present and are running for Constables in the August election: Robert Hauther, District 4, Chris Browning District 5 and Lucas Bruner District 6. Chris Browning described the responsibilities of a Constable as having the same powers as a Sheriff and has arrest powers in the entire State of TN. A Constable is a separate entity for extra law enforcement in the County. It is an elected position rather than an appointed position. It requires 40 hours of training. A group discussion followed with comments from Board Members indicating the need for help with enforcing the litter laws, monitoring dumpsites. and enforcing the Tarp Law.

Adjourn: Motion made by Randy Turner and 2^nd by Julie Graham to adjourn at 4:45 P.M.

NEXT BOARD MEETING June 21, 2010 at 4:00 pm.

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June 21, 2010

Roll Call: Called to order at 4:05 by Larry Lay, Chairman.
Welcome Guests: Billy Breeding, Sheriff Earl Loy Jr., Stephanie Davis.
Members Present: County Mayor Larry Lay, Chairman, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson, Lynsey Richardson, Les Sponseller, Randy Turner, William Von Schipmann.
Members Absent: Kevin Brantley. Kim Richnafsky.
Approve Agenda: Motion made by Randy Turner, and 2nd by William VonSchipmann. All in favor. Motion passed.
Approve Minutes: Chairman Larry Lay asked for a motion to accept minutes. Motion made by Julie Graham, 2nd by Lisa Crist. All in favor. Motion passed.
Directors Report: Lynsey Richardson reported that due to the hospitalization of Jerry Lawson, reports from May are still pending. Fiscal year ends in July. Jackie Erlbacher asked if Lynsey would compile and submit at July’s meeting year end totals of volunteer hours, number and hours of inmates, number of county and state miles cleaned by inmates and volunteers, as well total weight of garbage picked.

OLD BUSINESS:
Loyston Road: Still waiting for response from David Myers office as to status of Mr. Abotts paperwork in order for the Sheriff’s office to serve papers. Jerry Lawson to follow up with David Myers on June, 22, 2010.
Notification Letters: Jerry Lawson reports approximately two non-deliverable notifications. Those that did receive have thirty days to clean up. Jerry Lawson will enlist the help of Randy Turner to establish good addresses and reissue notification letters.
Adopt-A-Road Sign Update: Lynsey Richardson reported an ongoing search for alternative sign contractor as well as using another type of material, less expensive than the existing aluminum signs. Chairman Larry Lay asked Lynsey Richardson to get a quote from D&S signs. William Von Schipmann offered to contact Knox County again regarding backorder on our existing signs.

NEW BUSINESS:
Big Ridge State park Cleanup: Julie Graham reported that Big Ridge State Park is doing their own clean up. Clean up date is Saturday July 3, 2010, 8:00 – 10:00 am
TN Department of Tourism: Julie Graham reported that the media event for the TN Highway and By Way Trails is scheduled to do audio and video, on Friday, June 25^th from 10:00 – 11:00 am of the following routes: Knox County Line to the Museum, back track on 144, over to 170 and over 61 to Big Ridge. Julie Graham asked that Jerry Lawson have litter pick up on 144 and curves going to Big Ridge cleaned up.
Sheriff Candidates: Lynsey Richardson sent letters out to Sheriff candidates to attend the June 21, 2010 board meeting. Billy Breeding and Sheriff Earl Loy Jr. attended, but no response from McClure. Lynsey Richardson asked candidates to respond to the litter issues in Union County and how they can help KUCB achieve our goals. Sheriff Loy, Jr. acknowledges a litter problem. William Von Schipmann reiterated the responsibility of the officers to issue citations when litter is thrown from a vehicle or blowing out the back of vehicles. The KUCB BOD feels our biggest issue is enforcement of the litter law and educating the officers on county, state and tarp laws. Jackie Erlbacher asked about camera surveillance in frequent dump site locations. Sheriff Loy Jr., indicated the funding could come out of the Sheriff’s department and he will go through budget/finance first then seek approval for available funds for four (4) cameras. Julie Graham discussed the tarp law and how the Sheriff’s department can help KUCB enforcement of the tarp law by going to the convenience centers and giving warnings and then citations. Chairman Lay Larry indicated that Solid Waste Authority should be involved by supplying tarp law 4 x8 signs posted at each center.

Action Items: (1) Request to b e at next Solid Waste next meeting. (2) Follow up with Sheriff Loy Jr. on availability of funds for cameras.

Billy Breeding agreed that the litter laws that exist should be enforced. Mr. Breeding suggested that additional training of officers needs to be done for enforcement of the litter laws. Billy Breeding agreed with Sheriff Loy that the cameras for surveillance are a good idea and a onetime expenditure is available for such needs. Billy Breeding wants to ensure that the obligation of fulfilling the requirements of the KUCB litter grant is done, i.e. 40 hour week of litter pick up.

Adjourn: Motion made by Randy Turner and 2nd by Gina Buckner to adjourn at 5:00 P.M.

NEXT BOARD MEETING July 19, 2010 at 4:00 pm.

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July 19, 2010

Roll Call: 4:05
Members Present: Lynsey Smith Director, County Mayor Larry Lay, Chairman, , Wm. Von Schipmann, Julie Graham, , Randy Turner.
Members Excused: Mary Gibson, Kevin Brantley, Lisa Crist, Jerry Lawson, Litter Officer, Jackie Erlbacher, Les Sponseller, Gina Buckner
Approve Agenda: Chairman Larry Lay asked for a motion for the agenda to be approved as written. The motion was made by Julie Graham and seconded by Randy Turner.
Minutes: Chairman Larry Lay asked for a motion to accept the minutes as written. The motion was made by Wm. Von Schipmann and seconded by Randy Turner.
Directors Report: Lynsey Richardson reported during the month May there were 8 inmates taken out, 15125 lbs of trash collected and 189 volunteer hours. During the month of June there were 25725 lbs of trash collected, 8 inmates taken out and 205 volunteer hours. The year to date total for the number of inmates taken out from June 2009 to June 2010 is 89. The year to date total for the number of volunteer hours from June 2009 to June 2010 is 1638 hours.

OLD BUSINESS:
Loyston Road: Jerry Lawson was absent. No report given.
Notification Letters: Jerry Lawson was absent. No report given.
Adopt-A-Road Signs: Lynsey Richardson reported that the Adopt-A-Road signs had been ordered. The approximate wait is 5 weeks. Best Signs in Halls was the cheapest place that Lynsey found. She reported that she went to several sign companies and all were much more than Best Signs.

NEW BUSINESS:
Resignation of Judie Sponseller: Lynsey Richardson reported that Judie Sponseller has requested to be removed from the Keep Union County Beautiful Board of Directors due to family obligations. The motion was made by Randy Turner and seconded by Julie Graham
Big Ridge Cleanup: Julie Graham reported that she had not received any information on this yet.
Tarp Law Signage: Lynsey Richardson reported that Jackie Erlbacher spoke with Dean Hill, chairman of Solid Waste Management and he agreed to purchase five (5) 4’x8’ signs that have the Litter Law printed on it. Lynsey Richardson reported that she sent the information to Jackie and Dean for the signs.
Tarps: Lynsey Richardson reported that she knows of a company who can get the tarps cheaper. The company is a wholesaler and is willing to let Keep Union County Beautiful have the tarps at cost.
Set Dates/Locations to hand out tarps: There was an open discussion about handing tarps out this Fall. The date is to be set at the next meeting or when the signs are put up.

ADJOURN: Chairman Larry Lay asked for a motion to adjourn the meeting. Julie Graham made a motion to adjourn and Wm. Von Schipmann seconded. Meeting adjourned at 4:31 P.M.

NEXT BOARD MEETING August 16, 2010 at 4pm

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August 16, 2010

Roll Call: Called to order at 4:05 by Director Lynsey Richardson.
Welcome Guests: Brian O’Banion, SP Recycling Corp.
Members Present: Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson, Director, Lynsey Richardson, Randy Turner, William Von Schipmann.
Members Absent: Chairman Larry Lay, Kim Richnafsky, Les Sponseller
Approve Agenda: Motion made by Gina Buckner, and 2nd by Randy Turner. All in favor. Motion passed.
Approve Minutes: Director Lynsey Richardson asked for a motion to accept minutes. One correction identified; Mary Gibson as excused absence on July 19^th minutes. Mary Gibson is no longer on the BOD. Motion made by Julie Graham, 2nd by William Von Schipmann. All in favor. Motion passed.
Directors Report: Lynsey Richardson reported that during the month of July, 22,575 pounds of trash was collected, 28 County road miles and 17.5 State road miles were cleaned. 6 Inmates were taken out and 110 volunteer hours were reported.

OLD BUSINESS:
Loyston Road: Jerry Lawson reported that Mr. David Myers recommends Clayton Helms be contacted to clean up the Abbott property. A lien will be placed on the property to collect clean up fee.
Notification Letters: Joan Black, Twisted Cables, Maynardville: Jerry Lawson reported that all notification letters sent to Ms. Joan Black have been returned non-deliverable. Mr. David Myers recommends cleaning property up and putting a lien on the property. 107 Hansard Rd: over grown with weeds. KUCB recommends county or Inmate clean up and lien placed against the property.
Adopt-A-Road Sign Update: Lynsey Richardson reported signs have been ordered and approved for printing. Signs should be available in one week. Kevin Brantley will install signs.

NEW BUSINESS:
Adopt-A-Road E-mail Addresses: Julie Graham reported that there are Adopt-A-Road volunteers that are requesting minutes of the KUCB minutes. Lynsey Richardson will send an e-mail to all volunteers making this option available. Julie Graham made a motion that Adopt-A-Road volunteers receive KUCB minutes. William Von Schipmann 2^nd, Motion passed.
Purchase of Litter Pickers: Lynsey Richardson requested approval to purchase 24-25 litter pickers. Jackie Erlbacher made a motion for purchase approval. Lisa Crist 2^nd, Motion passed.
Governors Volunteer Award: Julie Graham brought forms for the Governors Volunteer Award. Every year the County participates in this event. Recommendations go to Nashville. The purpose of the Governors Volunteer Award is to promote volunteerism. Currently TN ranks 43^rdin volunteerism.
Annual Report: Lynsey Richardson reported that the report is due the 25^th of August. Lynsey has been recreating reports because her computer crashed.
Mandatory Training: Lynsey Richardson reported a mandatory training class in Oak Ridge. Lynsey requested approval for travel expenses. Julie Graham made a motion to approve travel. Jackie Erlbacher 2^nd. Motion passed.
Litter Ordinance: Wm. Von Schipmann recommended revisiting the litter ordinance and present stronger language to the existing ordinance. Lisa Crist recommended each KUCB BOD member review the ordinance along with other city/county litter ordinances and make recommended changes by next Board meeting, Monday, September 20, 2010.
SP Recycling Brian O’Banion: Mr. Brian O’Banion represents SP Recycling. SP recycling is the nation’s largest producer of 100% recycled newsprint. SP must feed their recycling mill in Dublin, GA with 2500 tons a paper a day to make more paper. SP uses non-profit organizations, such as KAB affiliates, school systems, and churches, to feed the mills. SP pays rebates, sets containers, empty containers at no cost to the affiliate. SP feels this is an excellent educational opportunity as well as a way to boost revenue and Keep America Beautiful. KUCB BOD’s feels this is an opportunity for each convenience center location, schools and business. Lynsey Richardson to submit articles in newspaper to develop community awareness and solicit additional opportunities to Keep Union County Beautiful. Wm.Von Schipmann will discuss opportunity with Mr. Wayne Goforth regarding school involvement.

Adjourn: Directory Lynsey Richardson asked for a motion to adjourn the meeting. Julie Graham made a motion to adjourn, Gina Buckner 2^nd. Meeting adjourned at 4:55

NEXT BOARD MEETING SEPTEMBER 20^TH @ 4:00 PM

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September 20, 2010

Roll Call: Called to order at 4:05 by Director Lynsey Richardson.
Welcome Guests: James Jardine, Buzz Buffington, Dr. Marge Davis
Members Present: Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Dennis Nicely, Lynsey Richardson, Kim Richnafsky.
Members Excused: Chairman Mike Williams, Becky Munsey, Les Sponselle, Randy Turner, William VonSchipmann.
Approve Agenda: Director Lynsey Richardson asked for a motion to accept the agenda. Motion made by Julie Graham, and 2nd by Lisa Crist. All in favor. Motion passed.
Approve Minutes: Director Lynsey Richardson asked for a motion to accept minutes. Motion made by Julie Graham, 2nd by Gina Buckner. All in favor. Motion passed.
Directors Report: Lynsey Richardson reported that August numbers were not reported by Jerry Lawson and she will meet with Dennis Nicely, the new litter officer, to recreate August stats and report at the October BOD meeting.

OLD BUSINESS:
Annual Report: Lynsey Richardson reported that the State cost benefit analysis report reflects that for every dollar spent we received $4.22. The analysis takes into account such items as volunteer hours, booths at festivals, and litter free events. The rebate is the highest it’s been since KUCB became an affiliate.
SP Recycling: Lynsey Richardson spoke with Brian O’Banion of SP Recycling regarding the existing newspaper recycling bins at the schools and Lay’s Body Shop. Lynsey Richardson sent information out to several businesses to see if there was an interest in having newspaper recycle bins. Most business want the rebates from SP Recycling to come back to them rather than going to KUCB. Lynsey plans to get on the school board agenda to see if we can have the funds reallocated to KUCB. Lynsey heard that the funds may be going to the PTA. Lynsey made arrangements with the convenience centers to have the newspaper recycle bins. Lynsey is working with SP Recycling to get magnets that can be mounted to the bins to indicate what won’t be accepted in the bins.
Adopt-A-Road Sign Update: Signs are available and ready to be installed. Lynsey will meet with the Mayor’s office to make arrangements for installation.

NEW BUSINESS:
Accept resignation of Larry Lay as Chairman: Lynsey Richardson requested a motion to accept the resignation of Larry Lay as Chairman. Motion made by Jackie Erlbacher and 2^nd by Gina Buckner. All in favor. Motion passed.
Accept County Mayor, Mike Williams as Chairman: Lynsey Richardson requested a motion to accept Mayor Mike Williams as Chairman. Motion made by Jackie Erlbacher and 2^nd by Lisa Crist. All in favor. Motion passed.
Accept Dennis Nicely as Litter Officer: Lynsey Richardson requested a motion to accept Dennis Nicely as Litter Officer. Motion made by Jackie Erlbacher and 2^nd by Julie Graham. All in favor. Motion passed.
New Board Member: Lynsey Richardson requested a motion to accept Becky Munsey of Solid Waste Management as a new board member. Motion made by Julie Graham and 2^nd by Lisa Crist.
Heritage Festival: Lynsey Richardson will not be here for the October 2^nd Union County Heritage Festival, however she will have KUCB hand outs available to be distributed in the Toys For Tots booth.

Union County Recycling: Jack Horner with Goodwill provided Lynsey with a summary report of recyclables from year 2009 and 2010 YTD.

· Union County 2009 Goodwill Recycle Center: Cardboard 2.55 tons, Old Newspapers 4.25 tons, Plastic bottles, 1.075 tons.

· Union County Schools 2009: Plastic Milk Bottles 1.604 tons.

· Union County 2009 Total 9.479 tons.

· Union County 2010 Goodwill Recycle Center: Cardboard 2.54 tons, Old Newspaper 8.54 tons, Plastics, 2.1.2 tons, Steel Cans 420 Pounds, Aluminum Cans 540 pounds.

· Union County Schools 2010: Plastic Milk Bottles 792 pounds.

· Union County 2010 Total YTD 12.576 tons.

Dr. Marge Davis, Coordinator Pride of Place (POP)/Tennessee Bottle Bill: Dr. Davis identifies herself as the state wide advocate for the Tennessee Bottle Bill and is currently on the Governors Counsel to Keep Tennessee Beautiful. The Proposal: The bottle bill covers all drink containers except milk. It would be overseen by the solid waste division of Tennessee’s Department of Environment and Conservation (TDEC). The Department of Revenue will perform accounting functions. The Redemption Centers will be independent operations and must be certified by TDEC. The beverage distributor pays the initial 5₵ deposit into the bottle bill fund, along with a “container-recovery fee” of 1/8₵. This fee replaces the distributors existing litter tax and used for litter control. The beverage distributor gets back his 5₵ deposit when he sells the beverage to a retailer. The retailer gets back his 5₵ when he sells the beverage to a customer. The customer gets back his 5₵ deposit when he redeems the empty container at a certified redemption center. The redemption center owner gets back his 5₵ deposit plus a handling fee of 1₵ when he sells the redeemed container to a certified scrap processor. The processor is reimbursed for his 5₵ plus 1₵ handling fee when he submits a transaction log to the bottle bill fund. He also receives an “administrative fee” of 1/10₵ per container to cover record keeping costs.
The bottle bill has been defeated by the beverage and grocery lobbies, however, Dr. Davis feels they are now backed by industry groups that will make an impact when in the General Assembly convenes in 2011. The opportunities available by the implementation of the Bottle Bill are: More jobs and small businesses, less litter and more green tourism, more container recycling, more sustainable manufacturing, more successful solid waste programs, more support for social services, and more money for schools and communities.
Due to time constraints, further discussion was tabled.
Work on Revisions for Illegal dumpsite Ordinance: Lynsey Richardson asked that due to time constraint we review the two ordinances provided and be prepared to discuss in detail at the October meeting.
James Jardine and TDOT Communication: James Jardine, resident of Union County, reported correspondence and a DVD he provided to TDOT regarding three trash ridden areas on Hwy 33: Eddies Auto Parts, Hill Top Recycling and Seymour Enterprises. TDOT investigated the areas and have issued notice to Hill Top Recycling. Eddies’ Auto Parts is a grand fathered junkyard since 1955. The junkyard laws that TDOT enforced did not start until May 25, 1967. According to TDOT Eddie’s is in compliance at this time. Seymour Enterprises does not meet the definition of junkyard according to the Tennessee Code.
Kim Richnafsky suggested that the Boy Scouts might want to partner with Hill Top Recycling and do a Conservation/Planting Project. Kim will report back at our October BOD meeting with more details.

Adjourn: Directory Lynsey Richardson asked for a motion to adjourn the meeting. Julie Graham made a motion to adjourn, Gina Buckner 2^nd. Meeting adjourned at 5:00

NEXT BOARD MEETING OCTOBER 18^TH @ 4:00 PM

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October 18, 2010

Roll Call: Called to order at 4:05 by Director Lynsey Richardson.
Welcome Guests: David Nevin, Dan Scott of Scott Recycling
Members Present: Chairman Mike Williams, Director Lynsey Richardson, Lisa Crist, Jackie Erlbacher, Julie Graham, Dennis Nicely, Kim Richnafsky, Les Sponseller, William VonSchipmann.
Members Excused: Gina Buckner, Becky Munsey, Randy Turner
Approve Agenda: Director Lynsey Richardson asked for a motion to accept the agenda. Motion made by Julie Graham, and 2nd by William VonSchipmann. All in favor. Motion passed.
Approve Minutes: Director Lynsey Richardson asked for a motion to accept minutes.   Motion made by Les Sponseller, 2nd by Jackie Erlbacher. All in favor. Motion passed.
Directors Report:   Director Lynsey Richardson reported that in September 6 to 10 inmates were taken out for 17 days. They collected 21,500 pounds of litter. 37 County road miles and 18 State road miles were cleaned. There were 43 reported volunteer hours.

OLD BUSINESS:
Adopt-A-Road Sign Update: Kevin Brantley has a list where the signs go and he is working on getting signs up. Action Item: Lynsey Richardson to follow up with time line for completion.
Cub Scouts/Hill Top Recycling: Kim Richnafsky reported that her Cub Scout group will initiate conservation /planting project with Hill Top Recycling and Oakes Nursery. Kim will get in touch with Hill Top for the partnership approval and determine with TDOT/county roads or Randy Tuner easement restrictions.    Action Item: Kim Richnafsky to provide update next KUCB meeting scheduled January 24, 2011.

NEW BUSINESS:
Scott Recycling: Dan Scott of Scott Recycling H.Q. out of Knoxville, TN has partnered with many Southeastern states to reduce the volume of electronic waste. The program offers transportation and recycling services for electronic refuse at no cost to us. Dan Scott suggested a community event we schedule with Scott Computers & Recycling and they provide the collection and transportation services and we receive diversity credit. The only obligation we have is to do Public Service Announcements about the event, and provide inmate labor if possible and KUCB volunteers. Plan a month in advance and prefer location high traffic location i.e., near court house.   Projections: 20,000 pounds for first event. Anything that has a cable or plugs into a wall qualifies for this recycling service with the exception of televisions . Hard drives and data destroyed by Scotts Recycling.   Director Lynsey Richardson suggested scheduling a spring event along with our GAC event. Action Item: Schedule event for 2011 at next KUCB meeting scheduled for January 24, 2011.
Litter Officer Job Description: Lynsey Richardson identified the following requirements of a Litter Officer: To be an active member of KUCB, take inmates out eight hours a day weather permitting, maintain and provide litter log information to Director by the first of every month, pick up litter on all state and county roads and illegal dumpsites , enforce litter ordinance, follow up on complaints, check on road reports from KUCB Director or Mayors office, clean Palmers Junction in accordance with contract signed by Mayors office, clean up after special events such as those that take place at Wilson Park, interface with the County Attorney and provide status reports at KUCB board meetings.
Action Item: Director Lynsey Richardson will bring final draft to January 24th KUCB meeting for approval.
Preliminary Revisions for Illegal dumpsite Ordinance:   Suggestions were taken from the Board of Directors for potential revisions to the current litter ordinance.
·         Changing Section II in Definitions Item H to: Owner shall mean any person, partnership, firm or corporation, who alone or jointly with others shall be in possession of or have control of any property , dwelling or dwelling unit within Union County as owner, employee or agent of the owner, or as executor, administrator, trustee or guardian of the estate of the owner.         Eliminate Item I Owner Occupied
·         Change Section IV Enforcement Personnel Item A to Sheriffs office and consider enforcement from Fire and Health Inspectors and constables.
·         Change Section V to change number of signatures required to initiate action or change the radius or district. Better defense with petition rather than single complaint.
·         Change Section VI Investigations & Inspections to include other enforcement personnel.
·         Change Section XI Exceptions delete A and B .
·         Weeds Definition or “Nuisance Property”
·         Sign ordinance for temporary signs
·         Establish Hearing Board
·          Define:   What acts constitute littering , mitigated criminal littering, criminal littering, aggravated criminal littering.
Action Item: In preparation to submit before County Commissioners, Director Lynsey Richardson and BOD members will prepare draft changes to existing ordinance and present them for review on January 24, 2011.
David Nevin: Guest, David Nevin,reported that three years ago he reported a Ridge Road litter law violation, obtained required documentation and signatures and submitted for action. To date he has not heard results of compliant. Litter Officer Dennis Nicely recommended that Mr. Nevin resubmit petition for follow up.

Adjourn: Directory Lynsey Richardson asked for a motion to adjourn the meeting. Jackie Erlbacher made a motion to adjourn, Les Sponseller 2nd. Meeting adjourned at 5:32

NEXT BOARD MEETING JANUARY 24, 2011 @ 4:00 PM