2010 Meeting Minutes

KEEP UNION COUNTY BEAUTIFUL BOARD MINUTES

2009 Minutes

February 08, 2010

Roll Call: Called to order at 4:05 by Larry Lay, Chairman.
Welcome Guests: Pat Hurley Norris Shores Resident/BOD HOA President
Members Present: Lynsey Smith Director, County Mayor Larry Lay, Chairman, Lisa Crist, Jackie Erlbacher, Julie Graham, Judie Sponseller, Les Sponseller, Randy Turner.
Members Excused: Kevin Brantley, Gina Buckner, Jerry Lawson.
Members Absent: William VonSchipmann
Approve Agenda: Motion made by Julie Graham, and 2nd by Jackie Erlbacher. All in favor. Motion passed.
Approve Minutes: Motion made by Rand Turner and 2^nd by Jackie Erlbacher. All in favor. Motion passed.

Directors Report: Lynsey Smith reported that during the month of October 2009, 5 inmates were taken out and covered 13 miles of county roads and 20 miles of state roads.18,550 pounds of trash was collected. During the month of November, 2009 5 inmates were taken out and covered 18 miles of state roads and 10 miles of county roads.16,325 pounds of trash was collected. During the month of December 2009, 4 inmates were taken out and covered 1 mile of county road and 4 miles of state roads. 2,750 pounds of trash was collected. During the month of January 2010 7 inmates were taken out and covered 11 miles of county roads and 4 miles of state roads. 8,375 pounds of trash was collected. Jackie Erlbacher requested that volunteer hours and amount of trash collected be reported in Directors report.

OLD BUSINESS:
Loyston Road: No report from Jerry Lawson
Sexton Lane: No report from Jerry Lawson. Lynsey Smith reported that this area continues to be a dumping area. Jackie Erlbacher recommended this site have a camera installed to monitor offenders.
Hickory Valley Road: No report from Jerry Lawson
Action item: As of September, 2009 board meeting we are still waiting for summary reports from Jerry Lawson and David Meyers. Jerry to have a full report on all the outstanding violations and resolutions by next board meeting (March 15, 2010).
Adopt-A-Road Update: Lynsey Smith and Larry Lay reported that we will have Knox County Signs complete the orders that are currently in and then turn new orders over to the county to make the signs. Lynsey said the signs would cost ~$200.00 for a set of signs (4 to a set). For now, signs will become a budget item with a transfer of funds from other budget items in order to meet the cost of the signs. In the future, signs will be a line item in the budget.
Update On Camera: Camera is broken and needs to be replaced.
Newspaper Articles: Lynsey Smith has put together several newspaper articles to run every week. Bill Manning have submitted “Talkin Trash” articles which will also be used in newspaper articles and has agreed if we generate ideas for him that he will continue to write the articles for us. The "Talkin Trash" articles will appear once per month. There will be additional articles placed in the Union News Leader. KUCB articles will appear in the newspaper two to three times per month.
Phone Book Recycling: Lynsey has been handling phone book recycling calls by telling people that they can drop off their books at the Good Will Recycle Center or in recycling bins that are marked for paper.

NEW BUSINESS:
Resignation of Mary (Gibson) Cox: Motion made by Randy Turner and 2^nd by Julie Graham to accept the resignation of Mary (Gibson) Cox. All in favor. Motion passed.
New Board Members: Lynsey reviewed our by-laws which indicated we need additional board members or change our by-laws. Lynsey would prefer 13-15 members. We currently have 12. The state doesn't define how many we have to have, but does define that we need an odd number. Larry Lay suggested that Pam Ailor might be interested in becoming a board member. Lynsey said that Shannon Perrin, the new director at the Union County Agricultural Extension office might be a possible candidate. Jackie Erlbacher suggested we ask the local corporate business' such as Freds and Dollar General. Jackie Erlbacher also suggested that we have high school students become board members. Lynsey stated that they could be active voting members of either junior/ seniors or representatives of youth leadership program.
Action Item: Lynsey Smith to contact Union County high school for possible candidates as well as local business's for community clean up projects or board participation.
Jerry Lawson Under New Management: Larry Lay reported that Jerry Lawson is now working out of the Sheriffs Department rather than the Mayors office. Jerry is still our litter officer and is responsible to fulfill his primary commitment of 40 hours a week to KUCB's efforts. Since Jerry's position is fully funded out of the litter grant, it is imperative that Jerry responsibilities are understood by the Sheriffs Department. Those responsibilities consist of monitoring dump sites, issuing citations, following up on citizen compliants, litter pick up with inmates,and KUCB continuing education programs / inservices within Union County. The unanimous concern by KUCB board is that there needs to be more accountability for the 40 hours, timely reports and resolutions to outstanding citations.
Action Item: Get Sheriff Earl Loy Jr. to attend the next BOD meeting or schedule a meeting when it's convenient for Sheriff Loy.
GAC Dates: Great America Clean Up Dates as follows:
March 20, 2010, 10:00 A.M.: Tanglewood and Norris Shore shore line clean up as well as Sharps Chapel Road. Meet at the Sharps Chapel Senior Center. Julie Graham will check with Ned at the marina to see if we can use the barge for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates.
April 17, 2010 10:00 A.M. : 33 Bridge Marina for shore line clean up. Barge to be used for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates.
May 22, 2010 9:00 A.M. Big Ridge.
Citizens Involvement: Lynsey Smith announced that a web page was established in order for citizens of Union County to have a venue to report areas that need to be cleaned up. Go to keepunioncountybeautiful.org in the left column click on Report a littered Union County Road and fill out the request form. The report goes to directly to Lynsey's email and then she forwards it to Jerry Lawson. Jerry is then responsible to report the result of the request.
Jackie Erlbacher and Randy Turner suggested that KUCB sponsor a Hazard Material waste day for the citizens of Union County. Lynsey Smith will check with Becky at the Wolfe Rd Center to see if we can schedule something at a central location such as the court house parking lot.
Award Received: Lynsey Smith reported that Union County KUCB received an Award of Excellence from Keep America Beautiful.
Adopt-A-Road Volunteers: Randy Turner and Jackie Erlbacher asked that volunteers be sent a letter of reminder about the GAC and thank you's for jobs well done. It was also suggested that they be reminded to send in their volunteer hours in a more timely manner and a reminder of their quarterly obligation.

Adjourn: Motion made by Randy Turner and 2^nd by Julie Graham to adjourn at 5:20 P.M.

NEXT BOARD MEETING March 15, 2010 at 4:00 p.m.

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March 15, 2010

Roll Call: Called to order at 4:05 by Larry Lay, Chairman.
Welcome Guests: Stephany Davis, Union News Leader
Members Present: Lynsey Smith Director, County Mayor Larry Lay, Chairman, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson, Les Sponseller, Randy Turner.
Members Excused: Kevin Brantley, Judie Sponseller, William VonSchipmann.
Approve Agenda: Motion made by Randy Turner, and 2^nd by Julie Graham. All in favor Motion passed.
Approve Minutes: Motion made by Julie Graham and 2^nd by Les Sponseller. All in favor. Motion passed.
Directors Report: Lynsey Smith reported that in the month of February, 10 inmates were taken out for a total of 12 days. They collected 21,725 pounds of litter. They cleaned 15 county road miles and 18 state road miles. There were 50 reported volunteer hours.

OLD BUSINESS:
Jerry Lawson, Jackie Erlbacher and Lynsey Smith covered ~ 70 miles of county roads to take pictures and evaluate the status of the following areas:
    Loyston Road: Per Jerry Lawson, David Meyers recommended that we get the county highway department to clean this area up and bill Mr. Abbott for the service. Larry Lay asked Jerry to have David Meyers write a letter to Mr. William Abbott, giving him 90 days to clean up property . If not cleaned up in 90 days, the county will clean it up and the bill will go to Mr. William Abott. Action Item: David Meyers to write notification letter. Jerry Lawson to monitor dead line and then enforce corrective action if necessary.
    Sexton Lane: Action Item: The board recommends that David Meyer writes a letter and informs Charles Shelby that he has 30 days to clean up this property at his expense. Jerry Lawson will contact Mr. Shelbys probation officer and let him know that Mr. Shelby is in violation of his probation.
    Hickory Valley Road: Jerry Lawson reported that the property is for sale and he does see some progress to the clean up.

The following dump sites will be discussed at the April 19^th board meeting:   Prospect Road, Dan Shumate Road, and Beeler Hollow Road

Adopt-A-Road Sign Update: Lynsey Smith reported that Knox County Sign has not responded to her calls. Lynsey has contacted Union County's source for signs to get a quote on doing the outstanding orders that are sitting at Knox County Sign.
HAZMAT Day: Lynsey Smith reported that HazMat days are set up through the state. The state indicated that we did not have enough materials dropped off in the past collection to justify the expense of the event ($4000-$5000). To do the event ourselves is cost prohibitive.
Adopt A Road Letters: Lynsey Smith is writing AAR participants to remind them of the GAC dates and also thanking them for the job they do and encouraging them to do their own clean up dates if they can't make it to the GAC events.

NEW BUSINESS:
New Board Members: Lynsey Smith reported that she contacted Fred's and Dollar General seeking a potential interest in employees becoming board members. Both retailers indicated that their employee time was best served in the stores and not picking up garbage. Lynsey said that Shannon Perrin, the new director at the Union County Agricultural Extension is still a possible candidate. Lynsey is still working with Cindy Lay to see if Youth Leadership or BETA Club are possibilities.
Review GAC Dates: Great America Clean Up Dates as follows: March 20, 2010, 10:00 A.M.: Tanglewood and Norris Shore shore line clean up as well as Sharps Chapel Road. April 17, 2010 10:00 A.M. : 33 Bridge Marina for shore line clean up. Barge to be used for shore line clean up. Larry Lay to provide dumpster. Jerry Lawson to use inmates. May 22, 2010 9:00 A.M. Big Ridge. Boy Scouts will be participating
Jack Horner: Julie Graham stated that the Goodwill dumpsters are overflowing. Lynsey Smith has been in touch with Rock 10 for pick up as well as reports that Rock 10 should be submitting on quantity collected from Goodwill.
Britton Bridge: Julie Graham reported that the 33 Bridge contractors have been dumping garbage around the job site. Action Item: Lynsey Smith to contact Jerry Britton and ask them to clean up the site.
TWRA Contract: Julie Graham spoke with Mr. Rick Roberts to let him know that we will be out picking garbage from the lake shore. Julie also discussed the possibility of future plans including putting dumpsters in public boat ramp areas in order to cut down on the amount of trash on the lake. There was further discussion about occasionally having a unmarked car near Palmers Junction in order to ticket offenders. Les Sponseller stated we need to make more of a statement regarding litter and increase ticketing might help.
Jerry Lawson Request: Jerry asked if there was a way for Kevin Brantley to help follow up with some of the properties in violation. Jerry feels like he is spread to thin with litter pick up and following up on investigations. Larry Lay and Lisa Crist suggested that most of the cases we have are old cases and are in the hands of David Myers, but perhaps, in the future, when new cases come in we could get an individual to filter the intake process.

*Jerry will be out of town May 22-29, 2010. Action Item: Jerry to make arrangements with Mike Butcher to be at the Big Ridge GAC event.

Sheriff/Constable Participation: Les Sponseller proposed that those running for office be invited to attend our meetings and learn how they can help us. Randy Turner suggested sending an open letter to all those running for Sheriff/Constable and ask them to address the KUCB board and discuss the platform in which they are running. Julie Graham stated that by April we will have hard data from a Union County survey which indicated the litter issues felt throughout the county.

3 Star & KUCB: Julie Graham stressed how the 3 Star program effects the ability to get grants and loans at a more favorable rate. On a annual basis, KUCB must provide a strategic plan with measurable results. We have several immediate opportunities:

Activity: Handing out tarps at all convenience centers along with the tarp and litter law brochure. Measurable results: decrease litter on our road ways.

Activity: Written litter citations or warnings. Measurable results: deterrent to repeat offenders and decrease litter.

Activity: Handing out garbage bags with litter law brochure at our local marinas. Measurable results: decrease litter on our shore lines and lake.

Activity: Chairman Larry Lay recommend more KUCB signs be made: "$500.00 fine for littering strictly enforced." Measurable results: Decrease littering on roadways with significant deterrent to repeat offenders.

Action Plan: Lynsey Smith to target dates for the above events. Also check into the Youth Programs and get them involved.

5 K Run May 15 at 8 am. UCHS: Lynsey Smith reported that this United Way event is looking for volunteers. Contact David Nevin for volunteer opportunities.

Adjourn: Motion made by Les Sponseller and 2^nd by Julie Graham to adjourn at 5:10 P.M.

NEXT BOARD MEETING April 19, 2010 at 4:00 pm.

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April 19, 2010

Roll Call: Called to order at 4:00 by Larry Lay, Chairman.

Members Present: County Mayor Larry Lay, Chairman, Gina Buckner, Lisa Crist, Jackie Erlbacher, Julie Graham, Jerry Lawson.

Members Excused: Judie Sponseller, Les Sponseller, Lynsey Smith, Randy Turner.

Members Absent: William VonSchipmann, Kevin Brantley.

Approve Agenda: Motion made by Julie Graham, and 2^nd by Gina Buckner. All in favor. Motion passed.

Approve Minutes: Chairman Larry Lay asked for a motion to accept approved corrections (spelling of David Myers) Motion made by Julie Graham, 2^nd by Gina Buckner. All in favor. Motion passed.

Directors Report: Chairman Larry Lay read the Directors report in the absence of Lynsey Smith. There were 440 volunteer hours in March. Jerry Lawson reported that he is entering his data on the Eco System and he is waiting for Mike Butcher to give him access in order to provide us with reports. Jerry Lawson reported that there were 610 bags of trash, 30-45 tires picked up from the GAC Sharps Chapel/Lambdin Road Clean up on March 20^th. Jerry estimated 8-12 tons of trash was picked up in March. Jackie Erlbacher reported that Matt Doss reported 17 tires, and one (1) tightly compacted construction dumpster full of garbage from the March 20^th shore line clean up. Matt Doss also reported to Jackie Erlbacher that 148 bags of trash, 8 tires and one (1) tightly compacted construction dumpster was filled on the April 17^th GAC at the 33 Bridge shoreline cleanup.

OLD BUSINESS:

Loyston Road:

Chairman Larry Lay asked to meet with David Myers when Jerry Lawson makes an appointment with him. Chairman Larry Lay wants to have papers served on Mr. Abbott.

Notification Letters:

Notification letters were sent out by Jerry Lawson. Jackie Erlbacher asked Jerry Lawson to provide the Board with a list of letters that went out.

Britton Bridge:

Julie Graham reported contacting Britton Bridge contractors and reminding them that they are responsible for cleaning up their garbage around the job site.

Adopt-A-Road Sign Update

Tabled until May meeting

Dump Site Discussion:

Jackie Erlbacher provided pictures of the Prospect Road, Dan Shumate Road and Beeler Hollow Road dump sites. Lisa Crist traveled these sites on April 19^th with Jerry Lawson. Jerry reported that tires were removed from the Beeler dump site, but garbage still remains. Jackie Erlbacher requested a camera be placed at one of these sites. Chairman Larry Lay wants a discussion with the Sheriff to ensure that if a camera is used we will have the support of the Sheriff’s Department with enforcement and prosecution.

NEW BUSINESS:

Wilson Park: Julie Graham reminded Jerry Lawson to have inmates clean up Wilson Park, Friday, May 14 before the United Way 5K run on May 15^th. Volunteers are still needed for the 5K run. For those that want to participate contact David Nevin.

Action Item: Lynsey Smith to remind Jerry Lawson of May 14 clean up

GAC Date: May 22^nd Big Ridge State Park 9:00 a.m. Boy Scouts will help with clean up. Jerry Lawson will not be in town, but he will make arrangements with Mike Butcher or Dennis Nicely to take inmates out.

Sheriff/Constable Participation Dates:

Jackie Erlbacher reported that we will be inviting Constable and Sheriff candidates to the May and June KUCB meetings. We should be prepared to give all candidates a clear idea of what the KUCB issues are, historical overview of KUCB and provide pictures of current problem areas. Lisa Crist requested that the Constable invitation be in May and the Sheriff invite be in June.

Action Item: Lynsey Smith to send out an open invitation to all constables before May 17, 2010.

Adjourn: Motion made by Julie Graham and 2^nd by Jerry Lawson to adjourn at 4:45 P.M.

NEXT BOARD MEETING May 17, 2010 at 4:00 pm.

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May 17, 2010

Roll Call: Called to order at 4:00 by Larry Lay, Chairman.

Welcome Guests: Chris Browning, Tonja Browning, Lucas Bruner, Mistie Hully, Bob Hauther, Kim Richnafsky.

Members Present: County Mayor Larry Lay, Chairman, Jackie Erlbacher, Julie Graham, Jerry Lawson, Lynsey Richardson, Les Sponseller, Randy Turner, William VonSchipmann. Members Excused: Gina Buckner, Lisa Crist. Members Absent: Kevin Brantley.

Approve Agenda: Motion made by Julie Graham, and 2^nd by Jackie Erlbacher. All in favor. Motion passed.

Approve Minutes: Chairman Larry Lay asked for a motion to accept minutes. Motion made by Julie Graham, 2^nd by William VonSchipmann. All in favor. Motion passed.

Directors Report: In April there were 27 State road miles and 24 County road miles cleaned. There were 15 inmates taken out and a total of 35,500 pounds of litter collected. There were 197 reported volunteer hours. In March 56,000 pounds of trash was collected.

OLD BUSINESS:

Loyston Road: David Myers to draw up paper work and serve papers on Mr. Abbott and have copy available to the KUCB BOD by June 21, 2010.

Notification Letters: Jerry Lawson said that Notification letters did go out but have letters that were returned because of non deliverable addresses. Second attempts will be made.

Adopt-A-Road Sign Update: Lynsey Richardson reported that we are still looking at different vendors for sign making. May require limit of signs (4-5 per year) if we take it out of our budget to produce the signs.

NEW BUSINESS:

Marina Association: Julie Graham reported attending the Marina Association meeting and reported that the association is interested in participating in the GAC next year.

New Board Member: Kim Richnafsky, Den Leader for Cub Scout 401 was asked to be a member of the KUCB Board of Directors. Chairman Larry Lay asked for a motion to accept the nomination. Randy Turner made the motion, Les Sponseller2^nd. Motion passed.

GAC Date: May 22^nd Big Ridge State Park 9:00 a.m. Cub Scout group 401 will help with clean up. Jerry Lawson will not be in town, but he will make arrangements with Dennis Nicely to take inmates out.

Sheriff Participation Date: Lynsey Richardson will be inviting candidates running for Sheriff to the June 21, KUCB meeting. BOD members will address current problem areas and enforcement of litter laws.

Action Item: Before June 21 meeting, Lynsey Smith to send out an open invitation to all opposed and unopposed Sheriffs running in the August election.

Media Event: Julie Graham reported a media event scheduled for June 25^th This is a kick off event for the TN Highway and By Way Trails Executives from TN will be in our community between 10:00/11:00 am. They are driving the white lightening trail, Hwy 33-170-61 and then stopping at the museum for a media event. Julie asked that any garbage pick up in the above areas be done prior to June 25^th

Constables: The following individuals were present and are running for Constables in the August election: Robert Hauther, District 4, Chris Browning District 5 and Lucas Bruner District 6. Chris Browning described the responsibilities of a Constable as having the same powers as a Sheriff and has arrest powers in the entire State of TN. A Constable is a separate entity for extra law enforcement in the County. It is an elected position rather than an appointed position. It requires 40 hours of training. A group discussion followed with comments from Board Members indicating the need for help with enforcing the litter laws, monitoring dumpsites. and enforcing the Tarp Law.

Adjourn: Motion made by Randy Turner and 2^nd by Julie Graham to adjourn at 4:45 P.M.

NEXT BOARD MEETING June 21, 2010 at 4:00 pm.